Introduction to Contracts
Welcome to the Contract Section for Purchasing Services! Purchasing Services is responsible for the review and approval of all contracts throughout the District. District departments and school sites frequently enter into contracts for the following:
Prior to entering into a contract, the contract must be reviewed and approved by Purchasing Services and the Board Attorney (if necessary). Please remember, in accordance with School Board Policy, only the Superintendent or Purchasing Director has the authority to bind the District.
To initiate the approval process, the requesting department or school site must submit the contract to the Contracts Help Desk at firstname.lastname@example.org. Once the contract has been approved, then it may be entered into Munis. IF using a template available on Purchasing’s site, you may enter those contracts directly into Munis (do NOT need to submit to the Contracts Help Desk.) When submitting a contract, please be sure to allow sufficient time for the approval process. Purchasing Services highly suggests that contracts are submitted at least 3-4 weeks prior to the anticipated start date.
PLEASE NOTE: Not all fieldtrip and/or fundraising agreements need to be approved by Purchasing Services. Please review their respective sections of Purchasing Services’ website for additional information.
Effective November 2, 2020, digital resource purchases (subscription agreements, license agreements, software, etc.) under $5,000 ($0-$4,999) do not need to be sent to the Contracts Help Desk for review. Instead, please enter a requisition and upload the quote together with the terms and conditions to TCM.
If the purchase for digital resources is $5,000 or more, then the agreement and/or terms and conditions must be sent to the Contracts Help Desk for review and approval.
Detailed purchasing guidelines for digital resources may be viewed HERE.
Please note, there is an approval process for all digital resources regardless of the amount of the purchase.
Request for Payment
Purchasing Services will NOT approve any contract that has already commenced. The requesting department or school site will have to submit a "Request for Payment" to Finance.
Purchasing Services’ Contract Team
Debbie Reaves, Buyer Associate
Phone: (813) 794-2219
Angie Pellot, Buyer Associate
Phone: (813) 794-2220
Lauren Weber, Buyer
Phone: (813) 794-2906
Deb Mateo, Senior Buyer
Phone: (813) 794-2227