Job Title: Strategic Initiatives and Allocations Program Manager

Reports to:Assistant Superintendent for Administration
Typical Schedule:245 days/7.5 hours
Bargaining Unit:N/A

 

FLSA:Exempt
Job Code:1743
Salary Schedule:MGT09

JOB GOAL

Responsible for coordinating and implementing the District’s strategic planning activities; school and department allocations and staffing plans; compiling statistical information for staff allocations, student enrollment projections, funding comparability reporting, class size calculations, and student master schedules; and coordinating with school and department leaders regarding staffing issues.

ESSENTIAL DUTIES & RESPONSIBILITIES

The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be construed as an exhaustive list of all duties and responsibilities required of those in this position.
  1. Serve as project manager for the District’s strategic planning, implementation, monitoring and feedback activities by collecting and analyzing related data, and coordinating any committees, taskforces, or other leadership groups responsible for strategic planning activities.
  2. Serve as project manager for annual allocation processes including school and department allocations, extended school day allocations, extended school year allocations, summer program allocations, and other supplemental services allocations.
  3. Facilitate student and FTE projection calculations on a district-wide and school-by-school basis.
  4. Evaluate the efficiency of student master schedules and recommend scheduling strategies based on the academic needs of the students being served and available resources
  5. Monitor and analyze FTE and identified discrepancies between funding levels and allocations.
  6. Develop and recommend strategies to coordinate the information needs and on-going maintenance and enhancements for the District’s enterprise resource systems, student information systems, and local instructional improvement systems, as they relate to the District’s allocation processes.
  7. Monitor district and school level allocations, identify issues that require attention, and assist in making corrections as needed to balance allocations.
  8. Assist with the layoff/recall, involuntary transfer, and reduction in force staffing processes as needed.
  9. Develop and implement support tools for the District’s allocation processes, including user guides, web-based help, training materials, and troubleshooting guides.
  10. Manage the acquisition, storage, retrieval, distribution, and general use of data to support the District’s allocation processes.
  11. Develop and facilitate the delivery of training sessions, workshops, and seminars for schools and district personnel who are involved with the District’s allocation processes.
  12. Provide technical assistance and respond to stake holder correspondence, complaints, and inquiries regarding the District’s allocation processes.
  13. Perform other duties as assigned.

MINIMUM REQUIREMENTS

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

KNOWLEDGE, SKILLS & ABILITIES

  • Ability to understand and interpret school board policies related to school and department staffing
  • Ability to understand and use a variety of systems to analyze data and make data-driven decisions
  • Strong analytical and modeling capabilities, including the interpretation of analysis/data to superintendent’s staff
  • Strong relationship management skills, including partnering and consulting
  • Ability to communicate effectively, orally and in writing, including electronic media
  • Ability to organize, prioritize, manage, and carry out duties efficiently and within established timeframes

EDUCATION, TRAINING & EXPERIENCE

  • Bachelor’s Degree from an accredited institution
  • Experience working in a district level or school-based operation

CERTIFICATES, LICENSES & REGISTRATIONS

None

PREFERRED QUALIFICATIONS

  • Student master scheduling experience in a public school system
  • Knowledge of the District’s enterprise resource system, student information system, and local instructional improvement system
  • Expertise in data analysis, statistical interpretation, and knowledge of state laws governing class size

SUPERVISORY RESPONSIBILITY

None

PHYSICAL REQUIREMENTS

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull or move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

PHYSICAL ACTIVITY

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is required to sit, talk, and hear; stand and walk; use hands to finger, handle, or feel; reach with hands and arms. The employee occasionally lifts and/or moves up to 25 pounds. Specific vision ability required by this job includes close vision, distance vision, and the ability to adjust focus

WORKING CONDITIONS

Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.

MACHINES, TOOLS, EQUIPMENT

  • General office equipment, including personal computers, fax machines, copiers, telephones, etc.

TERMS OF EMPLOYMENT

Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be established by the District.

Performance of the job will be evaluated in accordance with provisions of the School Board’s policy on evaluation of personnel.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Pasco County Schools will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.

Strategic Initiatives and Allocations Program Manager;   EST: July 7, 2015;   REV: n/a;   Board Approved: July 7, 2015