Job Title: Early Head Start Coordinator (Program Services)

Reports to:Prekindergarten Services and School-based Administrators
Typical Schedule:245 days/7.5 hours
Bargaining Unit:N/A


Job Code:TBD
Salary Schedule:84N


Responsible for the supervision and evaluation of personnel and ensuring compliance with federal and state standards, laws, and regulations; oversee the coordination, implementation, and the provision of educational and support services to enrolled families with young children and expectant mothers; work closely with Early Head Start center-based and home-based staff, including providing mentoring and coaching support services.


The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be construed as an exhaustive list of all duties and responsibilities required of those in this position.


  1. Assure compliance with Head Start Performance Standards and other state and local regulations.
  2. Provide mentoring/coaching support services to staff.
  3. Lead staff in the use of data from a variety of sources to make sound decisions on planning for individualization, instruction, and staff development needs.
  4. Review, monitor and provide feedback to staff regarding weekly written lesson/activity plans to ensure planning is developmentally appropriate.
  5. Coordinate the planning and implementation of program activities and functions.


  1. Oversee and monitor all aspects of providing developmentally appropriate services.
  2. Oversee and monitor information regarding screening and assessment results, community services, referrals, resources, and family needs.
  3. Oversee and monitor the provision of structured child-focused home visiting that promotes parents’ ability to support the child’s cognitive, social, emotional, and physical development.
  4. Monitor and support developmentally appropriate learning environments, both in the classroom and in the home through the use of environmental rating scales and observational tools.
  5. Support staff with the weekly preparation of lesson/activity plans, daily routine and other components of the curriculum based on individual needs of children, which facilitates the carryover of socialization and class activities in the home.
  6. Support staff with planning, sequencing, and scaffolding of instruction.
  7. Ensure that program attendance procedures are followed.
  8. Participate in the School Based Intervention Team (SBIT) and/or Case Management/Part C services.

Family and Community Partnerships

  1. Oversee the delivery of services to children and families in accordance with Head Start Performance Standards.
  2. Collaborate with other community agencies and institutions to enhance services and promote family advocacy activities.

Staff Development

  1. Continue professional growth through an ongoing program of reading, workshops, seminars, conferences, and/or advanced course work at institutions of higher learning.
  2. Participate in curriculum training in early childhood development with a focus on infant and toddler development during the year.
  3. Participate successfully in the training programs offered to increase the individual’s skill and proficiency related to the position.
  4. Identify staff development needs by conducting and analyzing staff development needs assessment for employees under his/her supervision.
  5. Develop, plan, schedule and deliver training and other staff development functions.
  6. Use effective strategies for making presentations, providing training, and interacting with a variety of audiences.
  7. Coach and train staff for effective performance.


  1. Maintain and promptly submit accurate and complete records as required by federal/state guidelines, district policy and administrative regulations.
  2. Maintain record keeping systems and confidentiality of program information in order to document and track services to families, such as home visits and parent conferences.
  3. Monitor individual records to ensure compliance with program mandates and for quality of services provided.
  4. Ensure each child has the necessary records in the permanent record and portfolio.


  1. Maintain a current work schedule, adjusting hours to meet the needs of the program, and provide it to pertinent school and district administrators.
  2. Perform staff duties as needed to ensure compliance with adult-child ratios and other program requirements.
  3. Implement and monitor transition procedures for children and their families.
  4. Travel to a variety of locations to meet program requirements.
  5. Perform other duties as assigned.


*Current and former parents or guardians of children served by the Head Start program must receive preference for employment in vacancies for which they apply.


Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.


  • Ability to communicate effectively with all stakeholders in written and oral form, including electronic media, using positive interpersonal skills
  • Ability to relate to infants, children, and families
  • Demonstrate knowledge and understanding of community resources and agencies
  • Ability to effectively use technology
  • Knowledge of record-keeping procedures 
  • Ability to function as an effective team member with co-workers and the community to build productive, collaborative relationships and to achieve program goals and objectives
  • Ability to communicate with preschool children in ways that ensure a sense of safety and security
  • Capacity to perform physical requirements as needed to provide services to infants, toddlers, and expectant mothers
  • Knowledge of child development and developmentally appropriate practices


  • Bachelor’s degree from an accredited institution in Early Childhood Education or Child Development or coursework equivalent to a major relating to Early Childhood Education or Child Development
  • Minimum of three (3) years of experience working with infants, toddlers, and/or prekindergarten children and their families
  • Initial health screening that includes screening for tuberculosis


  • Valid Florida driver's license and record of safe driving
  • Valid Florida Educator’s Certificate in Preschool Education (birth through age 4) or Prekindergarten/Primary Education (age 3 through grade 3)


  • Post-graduate coursework or Master’s degree from an accredited institution in Early Childhood Education, Child Development, or related field
  • Bilingual skills
  • Experience in conducting meetings
  • Experience in working with low-income families
  • Experience in working with expectant mothers
  • Experience working in schools and with community agencies
  • Satisfactory completion of American Red Cross First Aid and Cardiopulmonary Resuscitation (CPR) course for infants and toddlers
  • Experience mentoring and coaching teachers in best practices for infants and toddlers
  • Experience in providing trainings in infant and toddler development and best practices


Early Head Start Staff


Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated as Light Work.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is required to sit, talk and hear; stand and walk; use hands to finger, handle, or feel; reach with hands and arms. The employee occasionally lifts and/or moves up to 25 pounds. Specific vision ability required by this job includes close vision, distance vision, and the ability to adjust focus.


Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.


  • General office equipment, including personal computers, fax machines, copiers, telephones, etc.


Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be established by the District.

Performance of the job will be evaluated in accordance with provisions of the School Board’s policy on evaluation of personnel.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Pasco County Schools will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.

Early Head Start Coordinator (Program Services);   EST: November 17, 2009;   REV: n/a;   Board Approved: November 17, 2009