Job Title: Buying Manager

Reports to:Purchasing Agent
Typical Schedule:245 days/7.5 hours
Bargaining Unit:N/A

 

FLSA:Exempt
Job Code:TBD
Salary Schedule:71N

JOB GOAL

Responsible for the supervision and control of the buying activities within the purchasing department to assure effective and efficient operation in the acquisition of goods and services.

ESSENTIAL DUTIES & RESPONSIBILITIES

The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be construed as an exhaustive list of all duties and responsibilities required of those in this position.
  1. Lead department personnel in the preparation of specifications, procurement, and competitive procurement procedures.
  2. Provide required leadership to coordinate purchasing project activities to assure successful conclusion within time restrictions.
  3. Counsel the Purchasing Agent on changing market conditions that affect the procurement process.
  4. Counsel the Purchasing Agent on recommendations and awards relative to the procurement process.
  5. Review activities of subordinates to assure compliance with legal requirements related to procurement transactions.
  6. Monitor vendor performance and provide recommendations and action necessary to improve performance and expedite transactions.
  7. Employ value analysis techniques to assure lowest total cost of ownership.
  8. Act as a contract administrator on specific commodities and services.
  9. Assist in the incorporation of requirements of the Americans with Disabilities Act into District purchasing projects.
  10. Act as a liaison between the purchasing department and various District employees (i.ke, principals, administrators, supervisors, etc.) to advise and assist in understanding relevant information related to purchasing policies, rules, laws, regulations, and processes.
  11. Facilitate problem-solving issues related to purchasing – related tasks.
  12. Assist with recommendations for the employment and assignment of personnel.
  13. Supervise and evaluate personnel.
  14. Prepare confidential information.
  15. Represent the Purchasing Agent when needed at selected functions and act as the Purchasing Agent’s signatory designee when needed.
  16. Perform other duties as assigned.

MINIMUM REQUIREMENTS

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

KNOWLEDGE, SKILLS & ABILITIES

  • Communicate effectively with all stakeholders in written and oral form, including electronic media, using positive interpersonal skills
  • Organize, prioritize, manage, and carry out duties efficiently and within established timeframes
  • Ability to establish and maintain collaborative working relationships with all stakeholders
  • Exhibit effective supervisory skills
  • Demonstrate knowledge of competitive sourcing
  • Demonstrate knowledge of the Florida Department of Education purchasing rules and regulations
  • Demonstrate knowledge of School Board purchasing policies and procedures.
  • Exhibit effective negotiation knowledge and skills
  • Demonstrated knowledge of electronic data processing, purchasing programs

EDUCATION, TRAINING & EXPERIENCE

  • Bachelor’s degree from an accredited institution in business administration, public administration, political science, procurement, or a closely related field
  • Minimum of five (5) years of experience in the field of purchasing as a supervisor

CERTIFICATES, LICENSES & REGISTRATIONS

None

PREFERRED QUALIFICATIONS

  • National purchasing certification: Certified Public Purchasing Buyer, Certified Purchasing Manager or Certified Public Purchasing Officer
  • National or state negotiation certification

SUPERVISORY RESPONSIBILITY

Purchasing Assistant, Buyer Assistant, and assigned Support personnel

PHYSICAL REQUIREMENTS

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull or move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

PHYSICAL ACTIVITY

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is required to sit, talk and hear; stand and walk; use hands to finger, handle, or feel; reach with hands and arms. The employee occasionally lifts and/or moves up to 25 pounds. Specific vision ability required by this job includes close vision, distance vision, and the ability to adjust focus.

WORKING CONDITIONS

Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.

MACHINES, TOOLS, EQUIPMENT

  • General office equipment, including personal computers, fax machines, copiers, telephones, etc.

TERMS OF EMPLOYMENT

Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be established by the District.

Performance of the job will be evaluated in accordance with provisions of the School Board’s policy on evaluation of personnel.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Pasco County Schools will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.

Buying Manager;   EST: n/a;   REV: June 7, 2011;   Board Approved: June 7, 2011