Job Title: Senior Procurement Specialist

Reports to:Director of Purchasing
Typical Schedule:245 days/7.5 hours
Bargaining Unit:N/A

 

FLSA:Exempt
Job Code:1744
Salary Schedule:MGT07

JOB GOAL

Responsible for the development and monitoring of operational procedures that govern the procurement card function and that maintain the integrity of the public procurement process.

ESSENTIAL DUTIES & RESPONSIBILITIES

The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be construed as an exhaustive list of all duties and responsibilities required of those in this position.
  1. Collaborate with departments and schools to formulate strategic procurement card procedures and plans.
  2. Review policies and procedures and make recommendations to improve upon and standardize processes that ensure productivity of the procurement card program.
  3. Assist staff by providing technical guidance and training related to procedures, responsibilities, and proper use of procurement card and related purchases.
  4. Establish cooperative relationships with departments, schools, employees, and suppliers that help ensure the District’s compliance with federal, state, and local, regulations, policies, and procedures.
  5. Prepare various internal monthly and annual reports to required stakeholders that accurately characterize department activities.
  6. Review department processes, procedures, and services to ensure efficiencies and/or cost savings and implement any necessary changes.
  7. Coordinate with external clients and internal teams to learn best practices and current trends and to elicit feedback on department efficiencies and compliance to related regulations.
  8. Institute and support an efficient and supportive working relationship with local, state, and federal agencies to ensure that the department adheres to all applicable statutes, policies, and procedures.
  9. Oversee preparation and delivery of solicitation documents to all relevant stakeholders.
  10. Perform other duties as assigned.

MINIMUM REQUIREMENTS

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

KNOWLEDGE, SKILLS & ABILITIES

  • Advanced knowledge of financial and accounting procedures, policies, statutes, and regulations  
  • Advanced knowledge of spreadsheets (Excel) and other financial/ business management software programs
  • Operating knowledge of computer programs, including email, word processing, spreadsheets, and databases
  • Ability to communicate effectively with a variety of audiences, orally and in writing, including electronic media
  • Ability to organize, prioritize, manage, and carry out duties efficiently and within established timeframes  
  • Ability to establish and maintain collaborative working relationships with all stakeholders

EDUCATION, TRAINING & EXPERIENCE

  • Bachelor’s Degree in Accounting, Finance, or Business-related field
  • Extensive experience in accounting, finance or business-related field
  • OR
  • Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to perform the essential duties and responsibilities of the position

CERTIFICATES, LICENSES & REGISTRATIONS

None

PREFERRED QUALIFICATIONS

  • Master’s Degree in Accounting, Finance or Business-related field
  • Procurement and/or financial services business process experience
  • Prior experience in a supervisory role
  • National purchasing certification(s): Certified Public Purchasing Buyer, Certified Purchasing Manager or Certified Public Purchasing Officer

SUPERVISORY RESPONSIBILITY

Direct supervision of assigned personnel. Responsibilities include planning, assigning, and directing work; addressing complaints and resolving problems; training employees; evaluating performance; assisting with promoting and transferring employees; and assisting with interviewing, testing, hiring and assignment of personnel.

PHYSICAL REQUIREMENTS

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull or move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

PHYSICAL ACTIVITY

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is required to sit, talk, and hear; stand and walk; use hands to finger, handle, or feel; reach with hands and arms. The employee occasionally lifts and/or moves up to 25 pounds. Specific vision ability required by this job includes close vision, distance vision, and the ability to adjust focus.

WORKING CONDITIONS

Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.

MACHINES, TOOLS, EQUIPMENT

  • General office equipment, including personal computers, fax machines, copiers, telephones, etc.

TERMS OF EMPLOYMENT

Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be established by the District.

Performance of the job will be evaluated in accordance with provisions of the School Board’s policy on evaluation of personnel.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Pasco County Schools will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.

Senior Procurement Specialist;   EST: September 16, 2014;   REV: n/a;   Board Approved: September 16, 2014