Job Title: Multi-Site Coordinator, ASEP

Reports to:Manager, ASEP
Typical Schedule:260+ days/8 hours
Bargaining Unit:n/a

 

FLSA:Exempt
Job Code:5252
Salary Schedule:FS Schedule; FS14 - FS18

JOB GOAL

Responsible for the coordination, supervision, coaching, technical assistance, and day to day management of multiple before and/or after school K-12 enrichment programs while supporting the District’s mission, vision, and goals.

ESSENTIAL DUTIES & RESPONSIBILITIES

The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be construed as an exhaustive list of all duties and responsibilities required of those in this position.
  1. Design, coordinate, provide technical assistance and facilitate enrichment activities for multiple K-12 before and/or after school enrichment programs.  This includes planning and production of activities, identifying resources for staff, implementing designated curriculum/activities to ensure program objectives, policies and procedures are met.
  2. Supervise, evaluate, train and delegate work to appropriate staff, and make recommendation for employment. 
  3. Support enrichment programs in multiple schools to ensure they maintain site compliance with federal, state, local standards and School Board policies and procedures.
  4. Prepare, review, approve and submit required program information, including student attendance, staffing issues, vacancies, program budget, program planning, fee collection and other requested information. 
  5. Work effectively and maintain a consistent system for reporting program information to Site Managers and senior management.
  6. Maintain expenditure for multiple sites within the assigned budget, manage and reconcile P-card expenses, and adhere to appropriate purchasing policies.
  7. Administer fee collections process for enrichment programs to reconcile payments, register clients and enter all the pertinent information accurately into the computer system.     
  8. Select equipment, enrichment materials, technology, books, and appropriate supplementary supplies utilizing approved vendors for supplies and contract preparation.
  9. Perform specific bookkeeping tasks as it relates to managing fee collection processes, ADA compliance, student behavior, field trip planning and calculating costs per student for various activities.
  10. Maintain accurate records for the minor accident log, accident reports, allergy/photo lists, medication logs and distribution of medication.
  11. Establish and maintain a safe environment for students.
  12. Perform other duties as assigned.

MINIMUM REQUIREMENTS

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

KNOWLEDGE, SKILLS & ABILITIES

  • Experience modeling appropriate strategies for interactions with students and staff
  • Knowledge of child development, care, and best practices in K-12 enrichment programs
  • Ability to provide appropriate guidance, resources and coaching to all stakeholders
  • Ability to facilitate effective teamwork by building collaborative and productive relationships with stakeholders
  • Ability to communicate effectively with a variety of audiences, orally and in writing, including electronic media
  • Ability to organize, prioritize, manage, and carry out duties efficiently and within established timeframes
  • Operating knowledge of computer programs, including email, word process, spreadsheets, and databases
  • All hires must meet physical requirements of Post Offer Employment Testing (POET)

EDUCATION, TRAINING & EXPERIENCE

  • Associates degree in Child Care, Education, or related field from an accredited institution
  • Five years’ experience working with students in K-12 enrichment programs
  • OR
  • Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to perform the essential duties and responsibilities of the position 

CERTIFICATES, LICENSES & REGISTRATIONS

  • Valid and current American Red Cross Adult and Pediatric First Aid/Cardiopulmonary Resuscitation (CPR)/Automated External Defibrillator (AED) course or agreement to complete within 30 days of hire.  Must maintain certification by American Red Cross in Adult and Pediatric First Aid/CPR/AED as a condition of continued employment

PREFERRED QUALIFICATIONS

  • Bachelor’s degree in Child Care, Child Development, Education, or related field from an accredited institution
  • Five years’ experience of administrative experience with K-12 enrichment programs consisting of providing staff direction, task assignment, client interfacing, district personnel interfacing and managing all business aspects of enrichment programs
  • Four years’ experience in a supervisory position managing multiple sites, staff, coaching and training

SUPERVISORY RESPONSIBILITY

Direct supervision of assigned personnel.  Responsibilities include planning, assigning, and directing work; addressing complaints and resolving problems; training employees; evaluating performance; and interviewing, testing, hiring and assignment of personnel.

PHYSICAL REQUIREMENTS

Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. If the use of arm and/or leg controls require exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated as light work.

PHYSICAL ACTIVITY

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is required to sit, talk, and hear; stand and walk; use hands/fingers to handle, or feel; reach with hands and arms. Specific vision ability required by this job includes close vision, distance vision, and the ability to adjust focus.

WORKING CONDITIONS

Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.

MACHINES, TOOLS, EQUIPMENT

General office equipment, including personal computers, fax machines, copiers, telephones, etc.

TERMS OF EMPLOYMENT

Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be established by the District.

Performance of the job will be evaluated in accordance with provisions of the School Board’s policy on evaluation of personnel.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Pasco County Schools will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.

Multi-Site Coordinator, ASEP;   EST: November 17, 2020;   REV: n/a;   Board Approved: November 17, 2020