Job Title: Manager, Employee Benefits

Reports to:Sr. Manager, Benefits & Risk Management
Typical Schedule:245 days/7.5 hours
Bargaining Unit:N/A

 

FLSA:Exempt
Job Code:1456
Salary Schedule:MGT 08B

JOB GOAL

Responsible for administering and coordinating daily operations of employee benefits, vendor relationships, and HRIS entry and maintenance. Ensure compliance with all local, federal, and state regulations and School Board policies related to employee benefits. Perform technical, analytical, and fiscal work in benefits administration and provide leadership for operational responsibilities to effective service employees and to ensure benefits are properly administered in a cost-effective manner.

ESSENTIAL DUTIES & RESPONSIBILITIES

The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be construed as an exhaustive list of all duties and responsibilities required of those in this position.
  1. Coordinate and delegate duties and functions of staff to ensure compliance with all related regulations and policies and ensure all required deadlines are met.
  2. Provide direction to and supervise assigned personnel, conduct annual performance appraisals, make recommendations for appropriate employment actions, and develop training for assigned staff.
  3. Develop required schedules and reports as needed by internal stakeholders and external agencies.
  4. Research regulatory and statutory changes impacting district operations and recommend changes to reporting and/or departmental procedures to ensure compliance.
  5. Participate in the development of partnerships with labor organizations, consultants, Third Party Administrator (TPA) and carriers to resolve employee problems, develop effective communication tools, and recommend new initiatives and enhancements to current benefit programs.  
  6. Provide guidance to employees and dependents upon separation from the district for health care continuation, leaves payout, and compliance with all local, federal, and state requirements.
  7. Investigate discrepancies and function as the employee liaison for the resolution of all non-routine benefit claim issues.
  8. Serve as the project manager for the District’s annual Open Enrollment and supervise the processing of open enrollment benefit plan transfers.
  9. Provide vendor appropriate documentation for life, pension, and disability benefit claims; maintain enrollment data for all benefit programs; review and approve vendor payments on a timely basis.
  10. Supervise staff responsible for the enrollment of new employees in benefit plans, the processing of status changes, and leaves requests.
  11. Prepare and distribute informational materials and conduct employee seminars to disseminate information regarding employee benefits on a timely basis
  12. Assist in ensuring compliance with local, federal, and state regulations which govern Consolidated Omnibus Budget Reconciliation Act (COBRA), Cafeteria Plan (Section 125), 403(b) Tax Deferred Annuity, Family and Medical Leave Act (FMLA), Patient Protection and Affordable Care Act (PPACA), Health Insurance Portability and Accountability Act of 1996 (HIPPA), Genetic Information Nondiscrimination Act (GINA), Dependent Day Care, and Employee Child Care.
  13. Analyze employee utilization of current benefits for review by administration.
  14. Coordinate the distribution of accurate IRS 1095 forms for all active and inactive employees for the reporting fiscal year.
  15. Facilitate improvement processes in the administration of all Board paid and voluntary employee benefit programs.
  16. Collaborate with payroll and finance to ensure timely and accurate payroll deductions, payment of insurance premiums, and reporting of enrollment information.
  17. Serve as a district representative at emergency shelters as determined by the Superintendent and provide leadership to ensure a secure work environment during an emergency or crisis situation.
  18. Perform other duties as assigned.

MINIMUM REQUIREMENTS

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

KNOWLEDGE, SKILLS & ABILITIES

  • Knowledge of general benefits and accounting principles
  • Advanced knowledge of Microsoft Excel
  • Ability to maintain confidentiality regarding employee records, vendor information, and District documents
  • Knowledge of local, state, and federal policies, procedures, and regulations to maintain compliance
  • Ability to work collaboratively with others and facilitate groups to consensus.
  • Ability to effectively engage in the problem-solving process.
  • Ability to communicate effectively with a variety of audiences, orally and in writing, including electronic media
  • Excellent time management skills and ability to organize, prioritize, manage, and carry out duties efficiently and within established timeframes
  • Operating knowledge of computer programs, including email, word processing, spreadsheets, and databases

EDUCATION, TRAINING & EXPERIENCE

  • Bachelor’s degree from an accredited institution in Business Administration, Human Resources, or related field
  • Four years’ experience in the field of benefits
  • OR
  • Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to perform the essential duties and responsibilities of the position 

CERTIFICATES, LICENSES & REGISTRATIONS

None

PREFERRED QUALIFICATIONS

  • Master’s degree from an accredited institution in Business, Finance, Human Resources, or related field
  • Five years’ experience in human resources or benefits
  • Prior experience in a supervisory or administrative role

SUPERVISORY RESPONSIBILITY

Direct supervision of assigned personnel. Responsibilities include planning, assigning, and directing work; addressing complaints and resolving problems; training employees; evaluating performance; and interviewing, testing, hiring, and assignment of personnel.

PHYSICAL REQUIREMENTS

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull or move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

PHYSICAL ACTIVITY

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is required to sit, talk, and hear; stand and walk; use hands to finger, handle, or feel; reach with hands and arms. The employee occasionally lifts and/or moves up to 25 pounds. Specific vision ability required by this job includes close vision, distance vision, and the ability to adjust focus.

WORKING CONDITIONS

Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.

MACHINES, TOOLS, EQUIPMENT

  • General office equipment, including personal computers, fax machines, copiers, telephones, etc.

TERMS OF EMPLOYMENT

Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be established by the District.

Performance of the job will be evaluated in accordance with provisions of the School Board’s policy on evaluation of personnel.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Pasco County Schools will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.

Manager, Employee Benefits;   EST: October 5, 2004;   REV: October 19, 2021;   Board Approved: October 19, 2021