Job Title: Leaves Specialist

Reports to:Manager, Employee Benefits
Typical Schedule:245 days/ 7.5 Hours
Bargaining Unit:N/A

 

FLSA:Non-Exempt
Job Code:6317
Salary Schedule:NNB 66N

JOB GOAL

Responsible for performing advanced, specialized duties related to employee leaves, including vacation, sick, and various extended leaves, such as FMLA, extended health, personal leave, education leave, military leave, etc. under general supervision. Responsibilities include monitoring and maintaining accurate employee data, processing related forms and documents, and providing assistance to employees to ensure appropriate use of benefits.

ESSENTIAL DUTIES & RESPONSIBILITIES

The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be construed as an exhaustive list of all duties and responsibilities required of those in this position.
  1. Provide guidance to employees regarding various types of leaves, answering questions concerning deductions from pay related to absences, leave balances, return-to-work dates, interpretation of contract language and/or district policies and procedures, and other related inquiries.
  2. Monitor sick and other leave balances, making adjustments, as necessary, to ensure accruals are awarded according to established guidelines and policies.
  3. Assist sick bank chairperson by collecting, verifying, and processing all requests submitted for sick bank approval.
  4. Prepare sick bank requests for review by committee, ensuring all confidential information is excluded; monitor and track available sick bank hours; and process results to support the District sick bank program.
  5. Process leave transfer requests and final leave payouts, performing manual calculations as necessary, to determine leave balances.
  6. Process and monitor long-term absences; determine eligibility according to established guidelines for various leave programs, including Family and Medical Leave (FMLA) and donor leave; and provide employees with all required timely notices.
  7. Work cooperatively with other departments to process and coordinate all employee leaves and absences, including those relating to workers’ compensation claims and all leave requests.
  8. Input, access, and compile data, and assist with preparing reports on employee leave status, utilization of employee leave programs, and on workers’ compensation claims.  
  9. Perform clerical and record keeping tasks to include preparing correspondence, maintaining records, word processing, filing, copying, scanning, data-entry, answering phones, and preparing reports.
  10. Perform other duties as assigned.

MINIMUM REQUIREMENTS

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

KNOWLEDGE, SKILLS & ABILITIES

  • Ability to maintain accuracy of data in systems
  • Ability to maintain confidentiality regarding records, information, and District documents
  • Exhibit effective mathematical computation skills
  • Ability to communicate effectively with a variety of audiences, orally and in writing, including electronic media
  • Ability to organize, prioritize, manage, and carry out duties efficiently and within established timeframes
  • Operating knowledge of computer programs, including email, word processing, spreadsheets, and databases

EDUCATION, TRAINING & EXPERIENCE

  • Associate degree from an accredited institution in Business, Office Administration, or related field
  • One year experience of clerical, data entry, and/or customer service experience
  • OR
  • Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to perform the essential duties and responsibilities of the position 

CERTIFICATES, LICENSES & REGISTRATIONS

None

PREFERRED QUALIFICATIONS

  • Bachelor’s degree from an accredited institution in Business Administration, Office Administration, or related field
  • Prior experience in human resources or benefits

SUPERVISORY RESPONSIBILITY

None

PHYSICAL REQUIREMENTS

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull or move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

PHYSICAL ACTIVITY

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is required to sit, talk and hear; stand and walk; use hands to finger, handle, or feel; reach with hands and arms. The employee occasionally lifts and/or moves up to 25 pounds. Specific vision ability required by this job includes close vision, distance vision, and the ability to adjust focus.

WORKING CONDITIONS

Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.

MACHINES, TOOLS, EQUIPMENT

  • General office equipment, including personal computers, fax machines, copiers, telephones, etc.

TERMS OF EMPLOYMENT

Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be established by the District.

Performance of the job will be evaluated in accordance with provisions of the School Board’s policy on evaluation of personnel.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Pasco County Schools will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.

Leaves Specialist;   EST: September 17, 2013 ;   REV: October 5, 2021;   Board Approved: October 5, 2021