Job Title: Internal Audit Manager

Reports to:Superintendent
Typical Schedule:245 days/7.5 hours
Bargaining Unit:N/A

 

FLSA:Exempt
Job Code:TBD
Salary Schedule:MGT07

JOB GOAL

Provide administrative leadership for the Internal Audit Department in support of process accountability and safeguarding of District funds in a variety of areas related to the operation of the District, including budgeted funds, internal accounts and safeguarding District assets.

ESSENTIAL DUTIES & RESPONSIBILITIES

The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be construed as an exhaustive list of all duties and responsibilities required of those in this position.

Communication

  1. Communicate effectively orally and in writing.
  2. Use effective communication strategies to interact with a variety of audiences.
  3. Respond to inquiries and concerns in a timely manner.

Critical Thinking

  1. Research, evaluate and select computerized accounting programs for the audit department.
  2. Research legal or statutory issues as needed.
  3. Assist in the development and revision of District Board policies and procedures.

Proactive Orientation

  1. Exercise proactive leadership in promoting the vision and mission of the District.
  2. Demonstrate initiative in performance of assigned responsibilities.
  3. Anticipate problems and design processes or procedures to address them.

Facilitation

  1. Coordinate with cognizant agencies as required.
  2. Use appropriate interpersonal styles and methods to guide individuals toward task accomplishment.
  3. Facilitate problem-solving.

Continuous Improvement

  1. Set high standards for self and others.
  2. Maintain a network of peer contacts through professional organizations.
  3. Supervise assigned personnel, conduct annual performance appraisals, and make appropriate recommendations for employment actions.
  4. Promote and support the professional growth of self and others.

Technical/Professional Knowledge

  1. Plan, conduct, and control all audits within realm of responsibility including financial, compliance and operational audits.
  2. Evaluate internal accounting controls over the District’s financial operations.
  3. Perform substantive tests of financial records, systems, programs, and projects within the District to ensure adherence with Board policy and governmental regulations to safeguard the assets and finances of the District.
  4. Examine District programs and provide evaluative research and objective analyses to promote accountability and the efficient and effective use of public resources.
  5. Develop, recommend, and implement internal audit programs that test compliance with established policies and procedures.
  6. Formulate and prepare audit reports that attest to the effectiveness of managerial controls over the District’s assets and finances.
  7. Review all audit work papers prepared by audit staff to assure quality control, uniformity, and adherence to generally accepted practices and reports all problems to immediate supervisor.
  8. Conduct annual on-site reviews of charter school financial operations, procedures, and practices to ensure compliance.
  9. Evaluate internal controls over the District’s full-time equivalent student records.
  10. Conduct annual audits of full-time equivalent student records.

Constancy of Purpose

  1. Serve on committees, councils, and/or task forces.
  2. Exhibit support for the District’s vision, mission, goals, and priorities.
  3. Perform other incidental tasks consistent with the goals and objectives of this position.

Managerial

  1. Develop schedule of work assignments for department personnel.
  2. Coordinate with District departments to resolve findings of external auditors.
  3. Work with the State Attorney or other agencies in fraud investigations.
  4. Prepare or supervise the preparation of all required reports and maintain all records.

Decisiveness

  1. Make and share decisions in a timely manner.
  2. Respond quickly in emergency situations.

MINIMUM REQUIREMENTS

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

KNOWLEDGE, SKILLS & ABILITIES

  • Communicate effectively in written and oral form using positive interpersonal skills with a variety of stakeholders in an efficient and timely manner.
  • Demonstrate effective collaboration skills.
  • Ability to organize, prioritize, and manage work assignments in an efficient manner.
  • Demonstrate knowledge of state and federal rules and regulations pertaining to fiscal and performance auditing management.
  • Exhibit knowledge of fund accounting.
  • Demonstrate knowledge of audit requirements related to federal grants.
  • Ability to use computers and auditing software.
  • Ability to read and interpret laws, rules, and regulations relating to financial accounting.

EDUCATION, TRAINING & EXPERIENCE

  • Bachelor’s degree from an accredited institution in Accounting, Business or related field or a Master’s in Business Administration
  • Minimum of five (5) years of professional experience a related field

CERTIFICATES, LICENSES & REGISTRATIONS

  • Florida Certified Public Accountant (CPA) certificate

PREFERRED QUALIFICATIONS

  • Previous experience in governmental fund accounting
  • Holds Certified Internal Auditor license
  • Minimum of three (3) years of supervisory experience in the accounting field

SUPERVISORY RESPONSIBILITY

Assigned Support Personnel

PHYSICAL REQUIREMENTS

Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. If the use of arm and/or leg controls require exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated as Light Work.

PHYSICAL ACTIVITY

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is required to sit, talk, and hear; stand and walk; use hands to finger, handle, or feel; reach with hands and arms. The employee occasionally lifts and/or moves up to 25 pounds. Specific vision ability required by this job includes close vision, distance vision, and the ability to adjust focus.

WORKING CONDITIONS

Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.

MACHINES, TOOLS, EQUIPMENT

  • General office equipment, including personal computers, fax machines, copiers, telephones, etc.

TERMS OF EMPLOYMENT

Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be established by the District.

Performance of the job will be evaluated in accordance with provisions of the School Board’s policy on evaluation of personnel.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Pasco County Schools will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.

Internal Audit Manager;   EST: n/a;   REV: March 6, 2012;   Board Approved: March 6, 2012