Job Title: Grants Management Specialist

Reports to:Director of Staff Development
Typical Schedule:245 days/7.5 hours
Bargaining Unit:N/A


Job Code:TBD
Salary Schedule:MGT07


To locate, evaluate, prepare and submit grant applications that support the vision of the District and the enhancement of student learning from a wide variety of public and private funding sources. To assist schools and departments with the preparation of grant applications for resources that support improved student performance.


The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be construed as an exhaustive list of all duties and responsibilities required of those in this position.


  1. Collaborate with schools and other departments to access and acquire grant resources.
  2. Use effective communication strategies to interact with a variety of audiences.
  3. Respond to inquiries and concerns in a timely manner.

Critical Thinking

  1. Assist with periodic assessment of grant resource needs and impact.
  2. Assist with establishing and managing procedures to periodically evaluate grant resource processes and results.
  3. Assist in the development of administrative guidelines for grant applications and management.
  4. Assist in the development of policies for grant acquisition and management.

Proactive Orientation

  1. Exercise proactive leadership in promoting the vision and mission of the District.
  2. Demonstrate initiative in fulfilling performance responsibilities.
  3. Identify potential problems and design processes or procedures for dealing with them.


  1. Serve as a resource person to personnel concerning grant resource acquisition and management.
  2. Use appropriate interpersonal styles and methods to guide individuals and groups toward task accomplishment.
  3. Facilitate problem-solving by individuals and groups.

Continuous Improvement

  1. Set high standards and expectations for self and others.
  2. Keep well-informed about current trends and best practices in grant resource acquisition and management.
  3. Keep abreast of laws, regulations, and policies related to grant acquisition and management.
  4. Assist department staff in keeping up-to-date and well-informed about issues and changes in assigned area of responsibility.

Technical/Professional Knowledge

  1. Assist with coordinating the planning, implementation, and evaluation of the District’s grant resources development program.
  2. Participate in planning and implementing grant writing initiatives at the school and district level.
  3. Locate and access potential grant resources from a wide variety of local, state, federal and private sources.
  4. Develop, maintain, and disseminate an up-to-date database of grant resources.
  5. Coordinate grant application and approval processes.
  6. Provide assistance with training in grant acquisition and writing processes to district and school personnel.
  7. Select, preview, evaluate, and disseminate recent and relevant professional materials and professional development opportunities in grant writing processes.
  8. Maintain contact with other school districts, governmental agencies, and professional management associations in the area of grant resources, writing, and management.

Constancy of Purpose

  1. Participate in school advisory, business, and community groups and activities.
  2. Serve on committees, councils, and/or task forces as assigned.
  3. Exhibit support for the District’s vision, mission, goals, and priorities.
  4. Perform other incidental tasks consistent with the goals and objectives of this position.


  1. Coordinate processes for writing and approval of competitive grant applications.
  2. Provide leadership and oversight for grant acquisition and writing.
  3. Prepare or supervise the preparation of all required reports and maintain all appropriate records.


  1. Make and share decisions in a timely manner.


Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.


  • Knowledge of sources of local, state, and federal resources and potential private/foundation revenue sources
  • Technology skills, including word processing, budget spreadsheets, desktop publishing, presentation software
  • Ability to communicate effectively orally and in writing
  • Advanced interpersonal skills and understanding of customer-focused processes


  • Master’s Degree from an accredited educational institution
  • Training and/or experience in grant writing and management or curriculum writing




  • Certification in any Florida educational certification area (preferred)


Assigned Support Personnel


Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. If the use of arm and/or leg controls require exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated as Light Work.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is required to sit, talk, and hear; stand and walk; use hands to finger, handle, or feel; reach with hands and arms. The employee occasionally lifts and/or moves up to 25 pounds. Specific vision ability required by this job includes close vision, distance vision, and the ability to adjust focus.


Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside


  • General office equipment, including personal computers, fax machines, copiers, telephones, etc.


Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be established by the District.

Performance of the job will be evaluated in accordance with provisions of the School Board’s policy on evaluation of personnel.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Pasco County Schools will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.

Grants Management Specialist;   EST: July 30, 2002;   REV: n/a;   Board Approved: July 30, 2002