Job Title: Supervisor of Planning

Reports to:Director of Planning
Typical Schedule:TBD
Bargaining Unit:N/A

 

FLSA:Exempt
Job Code:1414
Salary Schedule:MGT08B

JOB GOAL

To assist the Director of Planning in providing the Pasco School District with viable strategies for housing students, effective land acquisition, managing growth and meeting the needs for new schools.

ESSENTIAL DUTIES & RESPONSIBILITIES

The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be construed as an exhaustive list of all duties and responsibilities required of those in this position.

Technical/Professional Knowledge

  1. Support all activities related to the acquisition of school sites or disposal of land.
  2. Work with county and municipal governments to facilitate school planning, land acquisitions, consistency reviews, and school concurrency.
  3. Assist in activities related to conducting educational plant surveys.
  4. Provide support services for the development of the District budget.
  5. Assist in calculating F.T.E. and A.D.M. projections.
  6. Supervise assigned personnel, conduct annual performance appraisals, and make recommendations for appropriate employment actions.
  7. Knowledge of GIS mapping.
  8. Work with county government to manage impact fee program and updates.
  9. Work with county government to address offsite improvements to support schools.
  10. Work with county government to manage school concurrency program.

Communication

  1. Use effective oral and written communication strategies to interact with a variety of audiences.
  2. Attend relevant county and city government meetings.
  3. Communicate with school staff, District staff, and parents concerning school planning.
  4. Assist with all educational plant surveys and spot surveys when necessary.
  5. Assist in the completion of local, state, federal and other reports related to new construction.
  6. Assist in the negotiating and administering of contracts with construction managers, general contractors, sub-contractors, architects, and others contracted for facilities work.

Proactive Orientation

  1. Exercise proactive leadership in promoting the vision and mission of the District.
  2. Demonstrate initiative in the performance of assigned responsibilities.
  3. Anticipate potential problems and develop procedures to prevent or address them.

Critical Thinking

  1. Assist in the development of educational specifications for new buildings and updating the specifications.
  2. Assist in the development of annual and long-range plans for school construction needs.
  3. Support all activities related to the utilization and deployment of relocatable buildings.
  4. Assist in activities related to the development of school attendance boundaries.
  5. Assist in the development and implementation of the department’s Continuous Improvement Plan.
  6. Assist in the development of the annual budget for the department.
  7. Assist in calculating, analyzing, and reporting population growth trends.
  8. Assist in providing cost impact analyses as requested.

Continuous Improvement

  1. Set high standards and expectations for self and others.
  2. Keep abreast of laws, regulations, and policies in assigned area of responsibility.
  3. Assist department staff in keeping up-to-date and well-informed about issues and changes in the area of responsibility.
  4. Assist school and District staff in keeping abreast of issues and requirements in assigned area.

Facilitation

  1. Use appropriate interpersonal styles and methods to guide individuals and groups toward task accomplishment.
  2. Facilitate problem solving by individuals or groups.

Managerial

  1. Assist with the development and updating of the Project Priority List.
  2. Assist in the design, implementation, and maintenance of student population database files.
  3. Assist in maintaining of the Florida Inventory of School Houses (F.I.S.H.) reports for all School Board facilities.
  4. Prepare all required reports and maintain all required records.
  5. Assist in maintaining the project priority list for capital outlay projects.

Constancy of Purpose

  1. Serve on committees, councils, and/or task forces.
  2. Exhibit support for the District’s vision, mission, goals, and priorities.
  3. Perform other incidental tasks consistent with the goals and objectives of this position.
  4. Represent the district before the county commission.
  5. Serve as a district representative at emergency shelters as determined by the Superintendent.

Decisiveness

  1. Make and share decisions in a timely manner.
  2. Respond immediately to emergency situations.
  3. Address personnel problems promptly and directly.

MINIMUM REQUIREMENTS

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

KNOWLEDGE, SKILLS & ABILITIES

  • Positive interpersonal skills
  • Knowledge of a skill to utilize software, computer, spreadsheets, and data sheets
  • Ability to communicate orally and in writing with a wide range of people

EDUCATION, TRAINING & EXPERIENCE

  • Bachelor’s Degree or above from an accredited institution and/or appropriate licensing and certification to perform job function
  • Above average skills in oral and written communications
  • Advanced computer skills

CERTIFICATES, LICENSES & REGISTRATIONS

None

PREFERRED QUALIFICATIONS

   None

SUPERVISORY RESPONSIBILITY

Assigned Planning Support Personnel

PHYSICAL REQUIREMENTS

Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. If the use of arm and / or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated as Light Work.

PHYSICAL ACTIVITY

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is required to sit, talk, and hear; stand and walk; use hands to finger, handle, or feel; reach with hands and arms. The employee occasionally lifts and/or moves up to 25 pounds. Specific vision ability required by this job includes close vision, distance vision, and the ability to adjust focus.

WORKING CONDITIONS

Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.

MACHINES, TOOLS, EQUIPMENT

  • General office equipment, including personal computers, fax machines, copiers, telephones, etc.

TERMS OF EMPLOYMENT

Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be established by the District.

Performance of the job will be evaluated in accordance with provisions of the School Board’s policy on evaluation of personnel.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Pasco County Schools will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.

Supervisor of Planning;   EST: October 5, 2004;   REV: February 6, 2007;   Board Approved: February 6, 2007