Job Title: Staff Auditor    

Reports to:Director, Internal Audit
Typical Schedule:245 days/7.5 hours
Bargaining Unit:n/a

 

FLSA:Non-Exempt
Job Code:5102
Salary Schedule:NNB 80N

JOB GOAL

Responsible for assisting the Internal Audit Manager in the audits of the various business functions of the school system and maintaining compliance with rules, regulations, and School Board policies.

ESSENTIAL DUTIES & RESPONSIBILITIES

The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be construed as an exhaustive list of all duties and responsibilities required of those in this position.
  1. Plan and conduct internal audits in order to review the reliability and integrity of financial and operating information and the means used to identify, measure, classify, and report such information.
  2. Assist in auditing the following areas on a consistent schedule:
    1. School Internal Accounts
    2. Tangible Personal Property
    3. Student Records
    4. Food and Nutrition Services Programs
    5. District Self-Insurance Programs
    6. Other audits as requested or required
  3. Audit all school accounts according to prescribed auditing standards; review all records for compliance with School Board policies, Florida Department of Education regulations, and local, state, and federal laws.
  4. Identify irregularities uncovered by the audit process, determine causes for irregularities and errors, and provide recommendations to the appropriate administrator to increase controls and reduce costs when producing a written audit report at the conclusion of each audit.
  5. Participate and assist the Director in developing and review of audit programs, procedures, and policies.
  6. Examine, analyze, and test financial records and operational areas to ensure conformity with generally accepted accounting principles (GAAP).
  7. Instruct principals and bookkeepers in accounting procedures and School Board policies; confer with principals to suggest ways to strengthen financial management program.
  8. Develop information and reports for management’s use in financial decision-making.
  9. Apply knowledge of current accounting practices, procedures, and principles in analyzing, interpreting, translating, and communicating with full disclosure, the financial position and results of financial operation of related funds and account groups.
  10. Assist in fiscal year-end closing responsibilities by preparing and submitting corresponding financial reports.
  11. Provide accurate information, guidance, and assistance to ensure established policies and procedures are followed consistently throughout the District at all levels of the school system by demonstrating specific knowledge of governmental accounting, local, federal and state legal statutes, and School Board policies.
  12. Perform other duties as assigned.

MINIMUM REQUIREMENTS

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

KNOWLEDGE, SKILLS & ABILITIES

  • Knowledge of financial procedures, policies, and regulations
  • Advanced knowledge of Microsoft Excel, including but not limited to, pivot tables, VLOOKUP’s, and formulas and other financial software programs
  • Ability to maintain confidentiality regarding records, information, and District financial documents
  • Ability to work independently and organize, prioritize, manage, and carry out duties efficiently and to completion under strict deadlines and established timeframes
  • Exhibit effective financial and mathematical computation skills and delivery of training materials
  • Ability to communicate effectively with a variety of audiences, orally and in writing, including electronic media
  • Operating knowledge of computer programs, including email, word processing, spreadsheets, and databases
  • Excellent time management skills and ability to organize, prioritize, manage, and carry out duties efficiently and within established timeframes
  • Ability to establish and maintain collaborative working relationships with all stakeholders

EDUCATION, TRAINING & EXPERIENCE

  • Bachelor’s degree in Accounting, Auditing, Finance, Business Administration, or related field from an accredited institution
  • Three or more years of experience in internal audit or governmental audit
  • OR
  • Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to perform the essential duties and responsibilities of the position 

CERTIFICATES, LICENSES & REGISTRATIONS

None

PREFERRED QUALIFICATIONS

  • Certified Public Accountant (CPA)
  • Five or more years of experience in internal audit
  • Government auditing experience and/or knowledge of government financial procedures, policies, and regulations

SUPERVISORY RESPONSIBILITY

None

PHYSICAL REQUIREMENTS

Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. If the use of arm and/or leg controls require exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated as light work.

PHYSICAL ACTIVITY

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is required to sit, talk, and hear; stand and walk; use hands/fingers to handle, or feel; reach with hands and arms. Specific vision ability required by this job includes close vision, distance vision, and the ability to adjust focus.

WORKING CONDITIONS

Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.

MACHINES, TOOLS, EQUIPMENT

  • General office equipment, including personal computers, fax machines, copiers, telephones, etc.

TERMS OF EMPLOYMENT

Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be established by the District.

Performance of the job will be evaluated in accordance with provisions of the School Board’s policy on evaluation of personnel.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Pasco County Schools will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.

Staff Auditor     ;   EST: February 5, 2008;   REV: August 17, 2021;   Board Approved: August 17, 2021