Job Title: Site Manager, ASEP

Reports to:Multi-Site Coordinator or Manager, ASEP
Typical Schedule:260 days/8 hours
Bargaining Unit:n/a

 

FLSA:Exempt
Job Code:5253, 5254, 5255, 5256
Salary Schedule:FS Schedule

JOB GOAL

Responsible for the coordination, supervision, and day to day management of before and/or after school K-12 enrichment programs.

ESSENTIAL DUTIES & RESPONSIBILITIES

The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be construed as an exhaustive list of all duties and responsibilities required of those in this position.
  1. Design, coordinate, and facilitate enrichment activities for K-12 before and/or after school enrichment programs, including planning and production of activities, identifying resources for site staff, implementing designated curriculum, and other related activities.
  2. Supervise, evaluate, train and delegate work to appropriate staff, and make recommendation for employment.
  3. Maintain site compliance with federal, state, and local licensing standards and School Board policies and procedures.
  4. Maintain expenditures within the assigned site budget, manage and reconcile P-card expenses, and adhere to appropriate purchasing policies.
  5. Prepare, review, approve, and submit program information as required, including student attendance, staffing issues, program budget, program planning, vacancies, fee collection and other related information.
  6. Work effectively with program administrators to coordinate all program related activities.
  7. Promote awareness of available media and technology appropriate to planning student educational and enrichment activities based on program goals.
  8. Administer fee collections process for enrichment programs to reconcile payments, register parents, and enter computerized billing information. 
  9. Select equipment, enrichment materials, books, and appropriate supplementary supplies; identify and prepare contracts for outside vendor services.
  10. Perform specific bookkeeping tasks as it relates to managing fee collection process, field trip planning, and calculating cost per student for various outings.
  11. Maintain records for minor accident log, accident reports, medication logs, and distribution of medication.
  12. Establish and maintain a safe environment for students providing supervision.
  13. Perform other duties as assigned.

MINIMUM REQUIREMENTS

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

KNOWLEDGE, SKILLS & ABILITIES

  • Experience modeling appropriate strategies for interactions with students and staff
  • Knowledge of child development, care, and best practices in K-12 enrichment programs
  • Ability to provide appropriate guidance, resources and coaching to all stakeholders
  • Ability to facilitate effective teamwork by building collaborative and productive relationships with stakeholders
  • Ability to communicate effectively with a variety of audiences, orally and in writing, including electronic media
  • Ability to organize, prioritize, manage, and carry out duties efficiently and within established timeframes
  • Operating knowledge of computer programs, including email, word process, spreadsheets, and databases
  • All hires must meet physical requirements of Post Offer Employment Testing (POET)

EDUCATION, TRAINING & EXPERIENCE

  • Associates degree in Child Care, Education, or related field from an accredited institution
  • Three years of experience working with K-12 students
  • OR
  • Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to perform the essential duties and responsibilities of the position 

CERTIFICATES, LICENSES & REGISTRATIONS

  • Valid and current American Red Cross Adult and Pediatric First Aid/Cardiopulmonary Resuscitation (CPR)/Automated External Defibrillator (AED) course or agreement to complete within 30 days of hire.  Must maintain certification by American Red Cross in Adult and Pediatric First Aid/CPR/AED as a condition of continued employment.

PREFERRED QUALIFICATIONS

  • Bachelor’s Degree in Child Care, Child Development, Education, or related field from an accredited institution
  • Four years’ experience of administrative experience with K-12 enrichment programs providing staff direction, task assignment, parent interfacing, district personnel interfacing and managing all business aspects of enrichment programs
  • Three years’ experience in a supervisory role, including but not limited to, managing staff, coaching, and training

SUPERVISORY RESPONSIBILITY

Direct supervision of assigned personnel. Responsibilities include planning, assigning, and directing work; addressing complaints and resolving problems; training employees; evaluating performance; and interviewing, testing, hiring, and assignment of personnel.

PHYSICAL REQUIREMENTS

Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. If the use of arm and / or leg controls require exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated as Light Work.

PHYSICAL ACTIVITY

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is required to sit, talk, and hear; stand and walk; use hands to finger, handle, or feel; reach with hands and arms. The employee occasionally lifts and/or moves up to 25 pounds. Specific vision ability required by this job includes close vision, distance vision, and the ability to adjust focus.

WORKING CONDITIONS

Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.

MACHINES, TOOLS, EQUIPMENT

General office equipment, including personal computers, fax machines, copiers, telephones, etc.

TERMS OF EMPLOYMENT

Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be established by the District.

Performance of the job will be evaluated in accordance with provisions of the School Board’s policy on evaluation of personnel.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Pasco County Schools will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.

Site Manager, ASEP;   EST: April 16, 2019;   REV: November 17, 2020;   Board Approved: November 17, 2020