Job Title: Senior Manager, Finance

Reports to:Director, Finance Services
Typical Schedule:245 days/7.5 hours
Bargaining Unit:n/a

 

FLSA:Exempt
Job Code:1438
Salary Schedule:MGT08A

JOB GOAL

Responsible for providing oversight and overall planning and coordination of specific finance departmental functions with an emphasis on accounting, capital projects, grants, accounts payable and/or payroll.  This includes direct supervision of staff and ensuring day-to-day operations are performed in accordance with related policies, procedures, and regulations.

ESSENTIAL DUTIES & RESPONSIBILITIES

The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be construed as an exhaustive list of all duties and responsibilities required of those in this position.
  1. Assist with directing and coordinating, through subordinate supervisory personnel, activities of workers performing financial and accounting functions to ensure compliance with all related regulations and policies and ensure all required deadlines are met.
  2. Provide direction to and supervise assigned personnel, conduct annual performance appraisals, make recommendations for appropriate employment actions, and develop training for assigned staff.
  3. Assist in the fiscal operation of the District, including developing and monitoring fiscal policies, procedures, and internal audit controls to ensure compliance with all applicable federal, state, and local rules, regulations, and statutes, including Board policies.
  4. Develop required schedules and reports as needed by internal stakeholders and external agencies.
  5. Research regulatory and statutory changes impacting district operations and recommend changes to reporting and/or departmental procedures to ensure compliance.
  6. Prepare reports for Superintendent, Chief Finance Officer, School Board members and the Department of Education.
  7. Serve as a district representative at emergency shelters as determined by the Superintendent and provide leadership to ensure a secure work environment during an emergency or crisis situation.
  8. Provide backup to the department where needed.
  9. Perform other duties as assigned.

Additional duties as assigned with a focus on one or more of the following areas:

  1. Accounting
  • Review reconciliations of general ledger accounts, subsidiary ledgers, and bank statements monthly and annually.
  • Prepare and review accuracy of monthly, quarterly, and annual reports including CAFR and Cost Report.
  • Prepare the monthly and annual financial statements.
  • Manage cash flow and debt service payments.
  • Review and balance payroll journal entries to the ledger.
  1. Grants
  • Review, monitor and audit of Grants revenue and expenses for compliance with funding source regulations.
  • Review and approve journal entries to maintain balanced accounts in Grant funds.
  • Prepare and submit timely Grant reports to appropriate state and federal agencies.
  1. Capital Projects
  • Review, monitor and audit Capital projects and related invoices, purchase orders and contracts.
  • Review and monitor the reconciliation of capital purchases and fixed asset files.
  1. Budget
  • Monitor the planning, organizing and the controlling of all aspects of District Budget functions in compliance with District policies, state, and federal regulations.
  • Review and monitor the budget on a monthly basis.  
  • Approve budget amendments.
  • Assist in balancing budget for district and schools.
  • Develop budget materials for Board, schools, and public use.
  1. Accounts Payable
  • Monitor the planning, organizing, and controlling of all aspects of District vendor payment functions in compliance with District policies, state, and federal regulations.
  • Develop programs for reviewing, monitoring, and auditing of invoices and related purchase orders and contracts.
  • Review the processing of invoices and ensure disbursements by payment types for timely payment to vendors.
  • Monitor follow up on unpaid invoices for resolving discrepancies.
  • Monitor the maintenance and submission of 1099 information.

     15. Payroll

  • Monitor the planning, organizing, and controlling of all aspects of District payroll functions in compliance with District policies, union contracts, state, and federal regulations.
  • Monitor the maintenance and submission of monthly reports as required by outside agencies.
  • Plan activities to meet department timelines for producing scheduled payrolls and special payroll checks.
  • Review the preparation and submission W-2 forms for all employees and 941 quarterly payroll tax returns.

MINIMUM REQUIREMENTS

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

KNOWLEDGE, SKILLS & ABILITIES

  • Knowledge of government finance, policies, and regulations
  • Ability to communicate effectively with a variety of audiences, orally and in writing, including electronic media
  • Operating knowledge of computer programs, including email, word processing, spreadsheets, and databases
  • Excellent time management skills and ability to organize, prioritize, manage, and carry out duties efficiently and within established timeframes
  • Ability to establish and maintain collaborative working relationships with all stakeholders and facilitate groups to consensus
  • Advanced Microsoft Office and Excel skills, including but not limited to, formulas, VLOOKUP’s, and pivot tables

EDUCATION, TRAINING & EXPERIENCE

  • Bachelor’s degree from an accredited institution in the field of Accounting, Finance, Business, or related field
  • Five or more years of demonstrated experience performing accounting, auditing, or related financial activities
  • Two years’ experience in a supervisory role directly overseeing a team of personnel
  • OR
  • Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to perform the essential duties and responsibilities of the position 

CERTIFICATES, LICENSES & REGISTRATIONS

  • Valid Florida driver license

PREFERRED QUALIFICATIONS

  • Master’s degree from an accredited institution in the field of Accounting, Finance, Business Administration, or related field
  • Valid and current certification of Certified Public Accountant (CPA), Certified Government Financial Manger (CGFM), Certified Financial Analyst (CFA), or Certified Treasury Professional (CTP)
  • Five or more years of previous experience in a similar position in government accounting

SUPERVISORY RESPONSIBILITY

Direct supervision of assigned personnel. Responsibilities include planning, assigning, and directing work; addressing complaints and resolving problems; training employees; evaluating performance; and interviewing, testing, hiring, and assignment of personnel.

PHYSICAL REQUIREMENTS

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull or move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

PHYSICAL ACTIVITY

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is required to sit, talk, and hear; stand and walk; use hands to finger, handle, or feel; reach with hands and arms. The employee occasionally lifts and/or moves up to 25 pounds. Specific vision ability required by this job includes close vision, distance vision, and the ability to adjust focus.

WORKING CONDITIONS

Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.

MACHINES, TOOLS, EQUIPMENT

General office equipment, including personal computers, fax machines, copiers, telephones, etc.

TERMS OF EMPLOYMENT

Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be established by the District.

Performance of the job will be evaluated in accordance with provisions of the School Board’s policy on evaluation of personnel.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Pasco County Schools will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.

Senior Manager, Finance ;   EST: May 7, 2019;   REV: May 4, 2021;   Board Approved: May 4, 2021