Job Title: Project Planner

Reports to:Director of Maintenance
Typical Schedule:245 days/7.5 hours
Bargaining Unit:N/A


Job Code:1716
Salary Schedule:MGT07


To provide the District with skills, knowledge and services essential to deliver educational facilities which meet District educational philosophy within the approved budget.


The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be construed as an exhaustive list of all duties and responsibilities required of those in this position.

Technical/Professional Knowledge

  1. Prepare a master project list for each project type for all school facilities in recommended priority order.
  2. Recommends consolidation of individual projects and recommends correct time sequence for project.
  3. Recommends long range planning of major projects for 5 year and 10 year project plan and 20/40/60 year building life cycles.
  4. Recommends demolition of school facilities when renovations and remodeling are no longer cost effective.


  1. Coordinates projects with Energy Coordinator.
  2. Coordinates projects with Environmental Specialist on any IAQ issues.

Critical Thinking

  1. Receive all “Predictive Maintenance Reports” from crew chiefs and complete full project review on “Poor” noted items.
  2. Maintain project cost records of completed maintenance projects and new schools.

Proactive Orientation

  1. Proactively prepare professional project reviews for each project type at each school facility.


  1. Works with project coordinators on what is included in approved projects.
  2. Works with contract practicing architect/engineer (PA/E), facility specialist and project coordinators on scope of work and quality issues.

Continuous Improvement

  1. Receive “Capital Project Request” forms from all district facilities and complete full project review.
  2. Attend Project Review Team (PRT) meetings and makes reports on status of project planning.

Constancy of Purpose

  1. Support the District’s vision and mission.
  2. Represent the District to outside shareholders in a positive and professional manner.
  3. Perform other incidentals consistent with the goals and objectives of this position.


  1. Assist in directing the school construction plan implementation.
  2. Assist with preparing reports and maintaining records.
  3. Monitor assigned tasks.


  1. Make and share decisions in a timely manner.
  2. Respond quickly in emergency situations.


Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.


  • Skill to perform technical project planning work in the preparation of maintenance construction projects at school facilities
  • Ability to exercise independent judgment under general direction
  • Ability to develop district wide condition records of each type of construction project
  • Ability to make recommendations as to when projects should be completed


  • Graduation from Standard High School, Vocational School, or possession of a GED
  • Completion of AA construction management degree or possession of general contractor’s license
  • 6 (Six) years of work experience in project cost estimating, general contracting and/or project management
  • Skilled in use of Microsoft Office Software including Word, Excel and use of internet




  • Preferred knowledge of construction quality improvement techniques




Light work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force as frequently as needed to move objects.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is required to sit, talk, and hear; stand and walk; use hands to finger, handle, or feel; reach with hands and arms. The employee occasionally lifts and/or moves up to 25 pounds. Specific vision ability required by this job includes close vision, distance vision, and the ability to adjust focus.


Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.


  • General office equipment, including personal computers, fax machines, copiers, telephones, etc.


Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be established by the District.

Performance of the job will be evaluated in accordance with provisions of the School Board’s policy on evaluation of personnel.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Pasco County Schools will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.

Project Planner;   EST: March 7, 2006;   REV: n/a;   Board Approved: March 7, 2006