Job Title: Lead Certification Specialist

Reports to:Human Capital Partner
Typical Schedule:245 days/ 7.5 Hours
Bargaining Unit:USEP INS

 

FLSA:Exempt
Job Code:5207
Salary Schedule:80N

JOB GOAL

Responsible for planning, coordinating, performing, and monitoring functions and services related to certification of personnel. This includes supervision of staff, ensuring consistency in day-to day operations, and performing analysis to ensure compliance with applicable state and federal legislation.

ESSENTIAL DUTIES & RESPONSIBILITIES

The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be construed as an exhaustive list of all duties and responsibilities required of those in this position.
  1. Serve as team lead for employees responsible for providing guidance to instructional and administrative personnel for obtaining and maintaining certification.
  2. Supervise, evaluate, train, and delegate work to appropriate staff; and make recommendations for employment.
  3. Plan, organize, and coordinate activities related to certification of personnel, ensuring accuracy and compliance with district, state, and federal guidelines.
  4. Develop and implement certification policies and procedures to increase effectiveness and efficiency of certification services and make process improvements as appropriate.
  5. Monitor and counsel out-of-field teachers to ensure compliance with state legislation, while minimizing the number of out-of-field teachers in the District.
  6. Advise administrators regarding personnel certification status to recommend course placement options.
  7. Communicate certification requirements, including any changes in district, state or federal guidelines, to various stakeholders.
  8. Collaborate with district- and school-based administrators to identify areas of need related to teacher certification in order to provide recommended plans.
  9. Serve as a liaison to coordinate certification procedures between Human Resources, schools, departments, instructional employees and the Florida Department of Education.
  10. Analyze applicants’ and employees’ certification eligibility to ensure compliance with Florida Educator Certification requirements.
  11. Resolve discrepancies and exceptions on all matters pertaining to teacher certification in personnel systems.
  12. Oversee development and preparation of a variety of certification reports for ongoing customer needs.
  13. Update and maintain certification records within the District’s employee data system.
  14. Perform other duties as assigned.

MINIMUM REQUIREMENTS

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

KNOWLEDGE, SKILLS & ABILITIES

  • Advanced knowledge of Florida Education Certification policies and procedures.
  • Ability to understand and interpret state policies and procedures related to educator certification
  • Operating knowledge of computer programs, including email, word processing, spreadsheets, and databases
  • Ability to maintain accuracy of data in systems
  • Ability to communicate effectively with a variety of audiences, orally and in writing, including electronic media
  • Ability to organize, prioritize, manage and carry out duties efficiently and within established timeframes
  • Ability to establish and maintain collaborative working relationships with all stakeholders

EDUCATION, TRAINING & EXPERIENCE

  • Associate degree or equivalent from an accredited institution (2 years of college coursework)
  • Three years of related experience
  • OR
  • Any equivalent combination of education and experience that provides the required knowledge, skills, and abilities to perform the essential duties and responsibilities of the position

CERTIFICATES, LICENSES & REGISTRATIONS

None

PREFERRED QUALIFICATIONS

  • Experience interpreting state and/or federal legislation.
  • Experience evaluating and making recommendation regarding certification of instructional personnel

SUPERVISORY RESPONSIBILITY

Direct supervision of assigned personnel. Responsibilities include planning, assigning, and directing work; addressing complaints and resolving problems; training employees; evaluating performance; and interviewing, testing, hiring, and assignment of personnel.

PHYSICAL REQUIREMENTS

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull or move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

PHYSICAL ACTIVITY

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is required to sit, talk and hear; stand and walk; use hands to finger, handle, or feel; reach with hands and arms. The employee occasionally lifts and/or moves up to 25 pounds. Specific vision ability required by this job includes close vision, distance vision, and the ability to adjust focus.

WORKING CONDITIONS

Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.

MACHINES, TOOLS, EQUIPMENT

  • General office equipment, including personal computers, fax machines, copiers, telephones, etc.

TERMS OF EMPLOYMENT

Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be established by the District.

Performance of the job will be evaluated in accordance with provisions of the School Board’s policy on evaluation of personnel.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Pasco County Schools will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.

Lead Certification Specialist;   EST: February 6, 2018 ;   REV: June 25, 2020;   Board Approved: February 6, 2018