Job Title: Director of Finance Services

Reports to:Chief Financial Officer
Typical Schedule:245 days/7.5 hours
Bargaining Unit:N/A

 

FLSA:Exempt
Job Code:1218
Salary Schedule:MGT10

JOB GOAL

To be responsible for the business administration and fiscal operation of the School District.

ESSENTIAL DUTIES & RESPONSIBILITIES

The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be construed as an exhaustive list of all duties and responsibilities required of those in this position.

Communication

  1. Respond to taxpayers’ questions about tax notices.
  2. Communicate effectively orally and in writing.
  3. Use effective communication strategies to interact with a variety of audiences.
  4. Maintain a network of peer contracts through professional organizations.

Critical Thinking

  1. Assist with determining the amount of District school tax levy necessary to provide the resources to accomplish the educational goals and programs of the Board.
  2. Provide for long-range programming, planning, and budgeting.
  3. Develop departmental plans and goals.
  4. Forecast capital outlay revenues for the Five-Year Capital Outlay Plan.
  5. Use technology effectively.

Proactive Orientation

  1. Demonstrate initiative and proactive orientation to recognizing and resolving issues, concerns, or problems and develop processes or procedures to deal with them.
  2. Demonstrate initiative in fulfilling performance responsibilities.

Facilitation

  1. Use appropriate interpersonal styles and methods to guide individuals and groups toward task accomplishment.
  2. Facilitate problem-solving by individuals or groups.

Continuous Improvement

  1. Set high standards and expectations for self and others.
  2. Keep abreast of laws, regulations, and policies in assigned area of responsibility.
  3. Keep up-to-date and well-informed about trends and best practices in assigned area.
  4. Assist department staff in keeping up-to-date and well-informed about issues and changes in the area of responsibility.
  5. Assist school and District staff in keeping abreast of issues and requirements in assigned area.
  6. Promote and support the professional growth of self and others.

Technical/Professional Knowledge

  1. Oversee the development of the district’s annual budget and its amendment and monitoring throughout each fiscal year.
  2. Oversees financial reporting to include monthly financial reports for the school board, preparation of the Comprehensive Annual Financial Report, Annual Cost Report and other financial reports required by local, state, and federal agencies.
  3. Plan, organize, and direct the activities of the Finance Services Department in a manner which conforms with the Governmental Accounting Standards Board, the accepted standards of the accounting profession, and the rules of the State Board of Education.
  4. Maintain a uniform system of financial accounting and reporting.
  5. Oversee the accounting of school internal funds at each of the schools in the district.
  6. Oversee the review of charter school proposals.
  7. Provide a District-wide administrative service which promotes greater operational efficiency and financial economy.
  8. Prepare School Board agenda items for a variety of required public filings, contract approval, budget adoption/amendment, resolutions, and other related items.
  9. Coordinate annual external audits by the Auditor General or external CPA firms.
  10. Develop, recommend, and implement corrective actions relative to any financial deficiencies identified in those audits.
  11. Supervise assigned personnel, conduct annual performance appraisals, and make recommendations for appropriate employment actions.
  12. Provide consultation and training for administrators and other personnel.

Constancy of Purpose

  1. Serve on committees, councils, and/or task forces.
  2. Exhibit support for the District’s vision, mission, goals, and priorities.
  3. Serve as a District representative at emergency shelters as determined by the Superintendent.
  4. Perform other duties as assigned.

Managerial

  1. Oversee the related functions of finance including federal programs accounting and reporting, property inventory accounting, accounts payable, accounts receivable, cash management and investments, capital projects and debt service program.
  2. Maintain an effective system of internal control procedures to adequately safeguard Board assets.

Decisiveness

  1. Deal with confidential information.
  2. Make and share decisions in a timely manner.
  3. Respond immediately to emergency situations.

MINIMUM REQUIREMENTS

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

KNOWLEDGE, SKILLS & ABILITIES

  • Communicate effectively with all stakeholders in written and oral form, including electronic media, using positive interpersonal skills
  • Organize, prioritize, manage, and carry out duties efficiently and within established timeframes
  • Demonstrate ability to establish and maintain collaborative working relationships with all stakeholders
  • Demonstrate the ability to effectively use technology in daily work
  • Apply knowledge of governmental accounting, budgeting and financial reporting standards, Governmental Auditing Standards, Internal Revenue Code, Florida Statutes and State Board of Education rules
  • Demonstrate ability to prepare financial reports and budget reports

EDUCATION, TRAINING & EXPERIENCE

  • Bachelor’s degree from an accredited institution in Accounting, Finance, or Business Administration
  • Florida Certified Public Accountant (CPA) certificate or master’s degree in Business Administration, Public Administration, or Business Management
  • Minimum of five (5) years of supervisory experience in the accounting field

CERTIFICATES, LICENSES & REGISTRATIONS

None

PREFERRED QUALIFICATIONS

  • Previous experience in governmental fund accounting
  • Extensive management experience in the areas of finance, budget, and other related functions in a school system, government, or large corporation

SUPERVISORY RESPONSIBILITY

Assigned Support Personnel

PHYSICAL REQUIREMENTS

Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. If the use of arm and/or leg controls require exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated as Light Work.

PHYSICAL ACTIVITY

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is required to sit, talk, and hear; stand and walk; use hands to finger, handle, or feel; reach with hands and arms. The employee occasionally lifts and/or moves up to 25 pounds. Specific vision ability required by this job includes close vision, distance vision, and the ability to adjust focus.

WORKING CONDITIONS

Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.

MACHINES, TOOLS, EQUIPMENT

  • General office equipment, including personal computers, fax machines, copiers, telephones, etc.

TERMS OF EMPLOYMENT

Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be established by the District.

Performance of the job will be evaluated in accordance with provisions of the School Board’s policy on evaluation of personnel.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Pasco County Schools will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.

Director of Finance Services;   EST: n/a;   REV: March 6, 2012;   Board Approved: March 6, 2012