Job Title: Contract Coordinator

Reports to:Director of Construction Services
Typical Schedule:245 days/7.5 hours
Bargaining Unit:USEP INS

 

FLSA:Exempt
Job Code:TBD
Salary Schedule:NNB 82N

JOB GOAL

Responsible for the preparation, administration, and management of professional services contracts for School Board facilities. This includes contracts associated with architects, contractors, construction managers, engineers, life safety, facility services, and other providers.

ESSENTIAL DUTIES & RESPONSIBILITIES

The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be construed as an exhaustive list of all duties and responsibilities required of those in this position.
  1. Prepare agreements for professional, architectural, construction management, life safety/facility, and other service contracts.
  2. Evaluate contract bids and proposals for professional services, participate in the negotiation of contracts, ensure proper payment of contracts, and compile data associated with contract documents and their respective projects.
  3. Prepare contract documents for presentation to the School Board, Superintendent's staff and other stakeholders.
  4. Prepare financial and status of completion reports for contracted projects.
  5. Collaborate with the purchasing department in selection of professional services providers in accordance with the Consultant Competitive Negotiations Act (CCNA) and other regulations.
  6. Assist with long range planning, scheduling, and budgeting for district facility improvement projects.
  7. Perform other duties as assigned.

MINIMUM REQUIREMENTS

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

KNOWLEDGE, SKILLS & ABILITIES

  • Knowledge of and ability to understand building systems (mechanical, electrical, structural and site work), plans and specifications, contract and specification preparation, building trades and construction schedules
  • Operating knowledge of computer programs, including email, word processing, spreadsheets, and databases
  • Ability to establish and maintain collaborative working relationships with all internal and external stakeholders, including architects, engineers, contractors, vendors, etc.
  • Ability to communicate effectively with a variety of audiences, orally and in writing, including electronic media
  • Ability to organize, prioritize, manage and carry out duties efficiently and within established timeframes

EDUCATION, TRAINING & EXPERIENCE

  • Prior experience in the preparation and administration of capital facility contracts and specifications
  • Associates degree or builder's license
  • OR
  • Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to perform the essential duties and responsibilities of the position

CERTIFICATES, LICENSES & REGISTRATIONS

None

PREFERRED QUALIFICATIONS

  • Bachelor's degree from an accredited university in a construction related field
  • Prior experience coordinating construction and/or facility improvement projects
  • Operating knowledge of AIA Document software

SUPERVISORY RESPONSIBILITY

None             

PHYSICAL REQUIREMENTS

Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. If the use of arm and / or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated as Light Work.

PHYSICAL ACTIVITY

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is required to sit, talk and hear; stand and walk; use hands to finger, handle, or feel; reach with hands and arms. The employee occasionally lifts and/or moves up to 25 pounds. Specific vision ability required by this job includes close vision, distance vision, and the ability to adjust focus.

WORKING CONDITIONS

Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.

MACHINES, TOOLS, EQUIPMENT

  • General office equipment, including personal computers, fax machines, copiers, telephones, etc.

TERMS OF EMPLOYMENT

Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be established by the District.

Performance of the job will be evaluated in accordance with provisions of the School Board’s policy on evaluation of personnel.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Pasco County Schools will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.

Contract Coordinator;   EST: December 17, 2013 ;   REV: June 23, 2020;   Board Approved: December 17, 2013