Job Title: Buyer

Reports to:Senior Buyer
Typical Schedule:245 days/7.5 hours
Bargaining Unit:USEP INS

 

FLSA:Exempt
Job Code:5011
Salary Schedule:58N

JOB GOAL

Responsible for performing specialized duties related to the procurement of material, supplies, equipment, and services. This includes providing support to departments regarding purchasing activities.

ESSENTIAL DUTIES & RESPONSIBILITIES

The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be construed as an exhaustive list of all duties and responsibilities required of those in this position.
  1. Purchase a variety of materials, supplies, goods, and services in compliance with local, state, and federal regulations.
  2. Perform solicitation activities for a variety of equipment, goods, and services to ensure competitive bids/proposals.
  3. Develop solicitation and contract provisions, clauses, templates, and forms that promote internal efficiencies and best practice standards.
  4. Conduct product evaluation in partnership with stakeholders and department team members.
  5. Conduct pre-bid conferences and bid openings with department team members.
  6. Prepare documents related to quotes, bids, proposals, contracts, and renewals in a systematic and auditable manner.
  7. Monitor vendor performance to ensure product and service standards meet district expectations and address issues and concerns when they arise.
  8. Tabulate quotes, bids, and evaluate request for proposals.
  9. Research existing bids and contracts from other entities and organizations to ensure a competitive and fair bidding process in compliance with local, state, and federal laws.
  10. Monitor purchasing card program to ensure compliance with District procedures and audit requirements.
  11. Review and process contracts submitted by schools and departments and prepare contracts for Board approval.
  12.  Assist with developing evaluation methodologies, price proposal structures, and all aspects of contract formulation.
  13. Monitor cost center spending levels to ensure purchases are made within budget and in compliance with District policies, and federal and state statutes.
  14. Recommend appropriate contract types for the District’s various purchasing components.
  15. Train and support team members to ensure continuous improvement through each stage of the purchasing process.
  16. Perform other duties as assigned.

MINIMUM REQUIREMENTS

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

KNOWLEDGE, SKILLS & ABILITIES

  • Ability to create purchasing documents in a professional manner for distribution to internal and external stakeholders
  • Ability to communicate effectively, orally and in writing, including electronic media
  • Ability to organize, prioritize, manage and carry out duties efficiently and within established timeframes
  • Competent knowledge of computer programs, including email, word processing, spreadsheets, and databases
  • Ability to establish and maintain collaborative working relationships with all stakeholders

EDUCATION, TRAINING & EXPERIENCE

  • Associate degree or equivalent
  • Three years of experience in government purchasing or related field
  • OR
  • Any equivalent combination of experience and education which provides the required knowledge, skills, and abilities to perform the essential duties and responsibilities of the position Advanced Excel and Microsoft office skills
  • Experience assisting in the development of bids, quotations, contracts, and/or request for proposals

CERTIFICATES, LICENSES & REGISTRATIONS

None

PREFERRED QUALIFICATIONS

  • Advanced Excel and Microsoft office skills
  • Experience assisting in the development of bids, quotations, contracts, and/or request for proposals

SUPERVISORY RESPONSIBILITY

None

PHYSICAL REQUIREMENTS

Sedentary: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull or move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

PHYSICAL ACTIVITY

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is required to sit, talk and hear; stand and walk; use hands to finger, handle, or feel; reach with hands and arms. The employee occasionally lifts and/or moves up to 25 pounds. Specific vision ability required by this job includes close vision, distance vision, and the ability to adjust focus.

WORKING CONDITIONS

Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.

MACHINES, TOOLS, EQUIPMENT

  • General office equipment, including personal computers, fax machines, copiers, telephones, etc.

TERMS OF EMPLOYMENT

Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be established by the District.

Performance of the job will be evaluated in accordance with provisions of the School Board’s policy on evaluation of personnel.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Pasco County Schools will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.

Buyer;   EST: September 6, 2016;   REV: June 23, 2020;   Board Approved: September 7, 2016