SSPS:Private Instructional Personnel

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The District School Board of Pasco County (School Board) must ensure the provision of a free and appropriate public education (FAPE) under the IDEA. Section 1003.572, of the Florida Statutes addresses collaboration of public and private instructional personnel. Private instructional personnel will work to collaborate and coordinate with local school district personnel to promote educational progress and assist students in acquiring essential skills such as readiness for pursuit of higher educational goals or employment.

Private Instructional Personnel (PIP) are defined as

  • Behavior Analysts certified under s. 393.17, F.S. or individuals licensed under chapter 490 (Psychological services) or chapter 491 (Clinical, Counseling and Psychotherapy services) to provide Applied Behavior Analysis (ABA) services as defined in ss. 6376686 and 641.31098, F.S.;
  • Speech-Language Pathologists licensed under part III of chapter 468;
  • Occupational Therapists licensed under chapter 468;
  • Physical Therapists licensed under chapter 486; and
  • Clinical Social Workers licensed under chapter 491.

Allowed to Observe, Collaborate, and Provide Services

The collaboration of public and private instructional personnel must be designed to enhance, but not supplant, the school district’s responsibilities under the IDEA. The school as the local education agency (LEA) shall provide therapy services to meet the requirements of federal and state law regardless of the involvement of private instructional personnel. Private instructional personnel who are hired or contracted by parents to collaborate must be permitted to observe the student in the educational setting, collaborate with instructional personnel in the educational setting, and provide services in the educational setting pursuant to the following specific requirements:

  • The student’s public instructional personnel and principal consent to the time and place; and
  • The private instructional personnel meets background-screening requirements.

The law also provides that the provision of private instructional personnel by the parent does not waive the student’s right to FAPE under IDEA.

Access in the educational setting

The private instructional personnel are not employees of the School Board. However, Florida Law requires the School Board to permit the private instructional personnel to have access to their assigned student in the educational setting, when all of the preconditions set forth herein have been satisfied. To the extent that such access would not disrupt the classroom environment, or otherwise compromise the privacy rights of other students, the private instructional personnel can provide services in the classroom environment. In all other instances, the instruction is to occur outside of the classroom in a designated area, such as the media center, cafeteria (during non-breakfast and non-lunch times), conference room, center of a pod, resource room, etc. To the extent possible, it is recommended that the designated area be under the supervision of a School Board employee. If that is not possible, it is recommended that the designated area be located in areas that are visible to other school staff, so as to avoid situations where the private instructional personnel and the assigned student are isolated. The designated area should not be a private area. The private instructional personnel should be escorted by a School Board employee to and from the area in which the private instruction will occur. The private instructional personnel's right of access and information applies only to the specific assigned child for whom the release of records forms have been signed. Additionally, upon an initial visit to a campus the private instructional personnel should be informed of the School Board’s Crisis Response Plan flip chart.

The private instructional personnel do not have the rights of an employee. Prior to having access to the assigned student in the educational setting, the private instructional personnel must have met the background screening requirements and have been hired and approved by the parent.

Parental Responsibilities

1. Complete, sign and return the release of records, FERPA Compliant Request for Student Records form for the school to provide records/information to the private instructional personnel.

2. Complete, sign and return the release of records, Authorization for Release of Records and/or Information From Records (MIS #791) form for the private instructional personnel to provide records/information to the school.

3. Provide the document Responsibilities of the Private Instructional Personnel to the private instructional personnel to assist the School Board in clarifying the responsibilities of the private instructional personnel.

4. Ensure the private instructional personnel meets the state definition per certification or licensure by checking the Florida Department of Health Practitioner License Verification website and obtain a copy of the certificate or license and ensure it is provided to the school principal.

5. Request a copy of the private instructional personnel’s general liability insurance, if insured, in the amount of $1,000,000.00/$3,000,000.00 aggregate naming the District as additionally insured and provide a copy to the school principal.

6. Update school personnel regarding any changes in student’s current status, specifically regarding the Private Instructional Personnel.

7. Agree that any observation, collaboration, or provision of private services are subject to the consent of the applicable school principal and public instructional personnel as to time and place.

8. Enter into (read, sign and return) an Acknowledgement and Indemnification Agreement with the School Board prior to the provision of services by the private instructional personnel.

Private Instructional Personnel Responsibilities

1. Complete the School Board’s required background screening (fingerprinting) procedures as follows:

  • Call (813) 794-2521 to schedule an appointment to be fingerprinted as a vendor and to obtain the new state vendor badge, which will allow access onto any Pasco campus as well as any other school district campus in Florida.
  • Bring a government ID (such as a driver’s license).
  • Bring an original social security card with the same name as on your government ID card.
  • Bring a money order for $93.85 to cover the total cost of fingerprinting ($83.85) and school badge ($10.00).

2. Be responsible to check in with the school administrator the first time visiting a campus to obtain information regarding the School Board’s Crisis Response Plan flip chart.

3. Update school personnel regarding any changes in student’s current status.

4. Maintain strict confidentiality of all students regarding the Family Education Rights and Privacy Act (FERPA) and the Health Insurance Portability and Accountability Act (HIPAA).

5. Use universal precautions at all times.

6. Use common sense awareness of safety concerns.

7. Agree to bring and use only the materials or equipment owned by the PIP for instructional purposes and not seek to use materials or equipment owned by the School Board.

8. Agree to secure a working knowledge of, and abide by, all School Board policies, rules, and procedures while present on School Board property.

9. Agree that any observation, collaboration, or provision of private services are subject to the consent of the applicable school principal and public instructional personnel as to time and place.




If you have questions, please contact the Supervisor of Dispute Resolution at extension 42603 in the Office for Student Support Programs and Services at (813) 794-2600, (727) 774-2600, or (352) 524-2600.