Difference between revisions of "SSPS:Matrix of Services"

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=Purpose=
 
=Purpose=
The purpose of this resource is to provide teachers and therapists with quick and precise guidance for completing the ESE Matrix of Services for any ESE student who is receiving intensive and/or multiple services. This is a tool to assist teachers in understanding the requirements for each level/option. If there are any questions, staff should always reference the [http://www.pasco.k12.fl.us/library/ssps/matrix/fldoe_matrix_handbook.pdf DOE Matrix of Services Handbook] as the final authority.
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The Matrix of Services is the document developed by the Florida Department of Education (FDOE), Bureau of Exceptional Education, and Student Services (BEESS) that is used to determine the cost factor for selected exceptional education students. In the matrix, five domains are used to group the types of services. Within those five domains, five levels are used to describe the nature and intensity of specific services. The total number of points that are determined by adding together the scores for each domain and applicable
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special considerations points, results in a rating of Support Level 1 (251), Support Level
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2 (252), Support Level 3 (253), Support Level 4 (254) or Support Level 5 (255).
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Section 1011.62(1)(e), F.S., states “In order to generate funds using one of the two
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weighted cost factors, a matrix of services must be completed at the time of the
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student’s initial placement into an exceptional student education program and at least
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once every 3 years by personnel who have received approved training.
  
=Organization=
 
This resource is organized by domain area and is broken down by service level.  Within each level there are multiple service options.  Each page in this resource is a different service option with clarification and examples of T/IEP wording and supporting documents. 
 
  
* <u>Explanation</u> – Includes a short explanation of an overview of what typically occurs at each level.  
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=Students Who Require a Matrix=
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A Matrix of Services is completed using information found in the student’s Individual Education Plan (IEP) by an
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individual or group of individuals familiar with the student. It should reflect the special
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services to be provided to the student as documented by the IEP team. For all
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exceptional education students at Support Levels 4 and 5 (254–255), a new matrix must
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be completed at initial placement and at least once every three years thereafter.
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Additionally, districts must ensure that matrixes reflect current services. If services
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change as a result of an IEP team decision, a new matrix must be completed.  
  
* <u>Required Documentation</u> – Documentation that is required by the DOE.  
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In addition to students at Support Levels 4 and 5, matrixes must also be completed by compliance staff for students receiving a McKay Scholarship.  
  
* <u>T/IEP Content to Support this Option</u> – Includes examples to guide wording that can be used in the T/IEP. Remember, all student T/IEPs should be written specifically for each student and should be based on individual needs.
 
  
* <u>Supporting Documentation Examples</u> – Schools are required to provide evidence that services checked on the matrix are, in fact, being provided. Examples are provided that may include logs, student and staff schedules, lesson plans, instructional materials, behavior plans, intervention plans, case notes, interviews and other documentation.
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=IEP Drives Matrix Ratings=
  
=Matrix Completion and Review=
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The matrix is completed based upon the decisions made by the IEP team. Federal and
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State regulations require that the special educational services provided to exceptional
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students be determined by the IEP team. Because the IEP team determines the services a student will receive, the services checked on the matrix must be based on
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information contained in a student’s IEP. There is no requirement that the full IEP team
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be present for completion of the matrix. The services identified on the IEP and subsequently checked on the matrix must be based on individual needs resulting from a student’s disability and may not simply reflect services offered to all students in a particular class or program. The services checked on the matrix must be based on the special education and related services identified on the IEP. Services cannot be checked on the matrix that have not been documented on the IEP. Documentation to support the special education and related services identified on the IEP means that the student’s need for those services is identified through various components of the IEP.
  
If you have any questions about completing the matrix, see your mentor, team leader/department head, Compliance Specialist and/or your Compliance Resource Teacher (CRT).
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=Current State Appropriation Funds for Matrix Levels=
* The matrix of services document is filed on top of the corresponding T/IEP.
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Medicaid parent notification letter (link)
* Each time the T/IEP is revised, the team MUST review the matrix, along with the T/IEP, to verify services are still being provided as indicated. If there are no changes on the matrix, the review section is then completed.
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* A new matrix is required if a team is recommending a change based on student need.  Matrix revisions are not permitted.
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* A matrix is valid for up to three years and cannot be extended.
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* A matrix review is required every time the T/IEP is written or revised.
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* One sample of each document noted on the matrix must be filed under the matrix '''quarterly or upon a student transferring to another school'''. 
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* The assigned case manager (ESE teacher) is responsible for filing and maintaining the ESE files following the initial ESE staffing.
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=Matrix Domains and Levels=
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=x=
  
 
[[SSPS:Matrix of Services Domain A|Matrix Domain A - Curriculum and Learning Environment]]
 
[[SSPS:Matrix of Services Domain A|Matrix Domain A - Curriculum and Learning Environment]]

Revision as of 11:51, 3 April 2017

Purpose

The Matrix of Services is the document developed by the Florida Department of Education (FDOE), Bureau of Exceptional Education, and Student Services (BEESS) that is used to determine the cost factor for selected exceptional education students. In the matrix, five domains are used to group the types of services. Within those five domains, five levels are used to describe the nature and intensity of specific services. The total number of points that are determined by adding together the scores for each domain and applicable special considerations points, results in a rating of Support Level 1 (251), Support Level 2 (252), Support Level 3 (253), Support Level 4 (254) or Support Level 5 (255). Section 1011.62(1)(e), F.S., states “In order to generate funds using one of the two weighted cost factors, a matrix of services must be completed at the time of the student’s initial placement into an exceptional student education program and at least once every 3 years by personnel who have received approved training.”


Students Who Require a Matrix

A Matrix of Services is completed using information found in the student’s Individual Education Plan (IEP) by an individual or group of individuals familiar with the student. It should reflect the special services to be provided to the student as documented by the IEP team. For all exceptional education students at Support Levels 4 and 5 (254–255), a new matrix must be completed at initial placement and at least once every three years thereafter. Additionally, districts must ensure that matrixes reflect current services. If services change as a result of an IEP team decision, a new matrix must be completed.

In addition to students at Support Levels 4 and 5, matrixes must also be completed by compliance staff for students receiving a McKay Scholarship.


IEP Drives Matrix Ratings

The matrix is completed based upon the decisions made by the IEP team. Federal and State regulations require that the special educational services provided to exceptional students be determined by the IEP team. Because the IEP team determines the services a student will receive, the services checked on the matrix must be based on information contained in a student’s IEP. There is no requirement that the full IEP team be present for completion of the matrix. The services identified on the IEP and subsequently checked on the matrix must be based on individual needs resulting from a student’s disability and may not simply reflect services offered to all students in a particular class or program. The services checked on the matrix must be based on the special education and related services identified on the IEP. Services cannot be checked on the matrix that have not been documented on the IEP. Documentation to support the special education and related services identified on the IEP means that the student’s need for those services is identified through various components of the IEP.

Current State Appropriation Funds for Matrix Levels

Medicaid parent notification letter (link)








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Matrix Domain A - Curriculum and Learning Environment

Matrix Domain B - Social/Emotional Behavior

Matrix Domain C - Independent Functioning

Matrix Domain D - Health Care

Matrix Domain E - Communication

Matrix Special Considerations

Matrix Forms and Sample Documentation

Sample Documentation

Curriculum and Learning Environment Documentation Samples


Social/Emotional Behavior Documentation Samples


Independent Functioning Documentation Samples


Health Care Documentation Samples

Communication Documentation Samples