The following procedures should be observed when issuing a Student Event and Discipline Report (MIS #413):

  • Parent/guardian must be notified in writing (MIS #413) of any assigned ISS or OSS within 24 hours (written or printed copy is sufficient).
  • Parent/guardian must receive a copy of all issued paper or electronic MIS #413 referrals.
  • Student and parent/guardian signatures should be obtained if possible.
    • If signatures are not obtained, the administrator should write “unavailable to sign” or “refused to sign” with the corresponding date.
  • Level III Behavioral Codes should only be used if they match the corresponding SESIR codes (Level III codes without corresponding SESIR codes are exempt).
    • SESIR codes refer to the School Environmental Safety Incident Reporting system.
  • Only one (1) behavior code should be issued per referral. This should be the behavior code that corresponds with the most severe infraction if the incident involved multiple behaviors.
  • The following paper copies should be printed and maintained if using an electronic MIS #413 referral:
    • Student/parent notification.
    • Student record - a paper copy of the referral with the student and parent/guardian signature (as applicable) should be maintained for documentation purposes.
    • Teacher/bus driver notification - per the Instructional Master Contract: "A copy of the discipline form with principal's action noted shall be returned to the teacher as soon as possible, but not more than five (5) days from the date of the referral” 
  • The 99 “Batch” code shall be used when students receive multiple referrals in the same day. The consequence will be assigned to the most severe infraction on that particular day.
  • All other policy and procedure listed elsewhere in the Student Code of Conduct, School Board Policy (NEOLA) or district memorandum must also be adhered to.

Referral retention
The State of Florida General Records Schedule GS7 for Public Schools requires that certain paper copies of the Student Event and Discipline Report (MIS #413) referral and supporting documentation be retained for a certain amount of time.

Level 1 and Level 2
All Level 1 and Level 2 referrals and supporting documentation may be purged at the end of the school year.

Level 3
All Level 3 referrals and supporting documentation should be maintained for three years.

GS7 Manual – Item #26 – Discipline Records: Student (Major Offense) – Defined as Level 3 Offenses
This record series consists of records created in reviewing an adverse action or statement against a student. The series may include, but it not limited to, a copy of the proposed adverse action (MIS #413 referral) with supporting documents, witness statements, reports (including bus drivers’ reports on student misbehavior while on school buses), and decisions.