The Board recognizes its responsibility to maintain the public records of this District and to make such records available for inspection and reproduction.
"Public Records" are defined in State statutes; however, "public records" do not include student records, medical records, trial preparation records, confidential law enforcement investigatory records, records of release of which is prohibited by State or Federal law, and any other exceptions set forth in Florida Law. Confidential law enforcement investigatory records, medication records, and trial preparation records are as defined in Florida law.
The complaint and material relating to the investigation of a complaint against a public school system employee are confidential until the preliminary investigation is either concluded or ceases to be active. Section 1012.31(3)(a)1., F.S.
Any individual may inspect and request copies of public records of this District during the regular business hours of the office in which such records are maintained. The Superintendent is authorized to grant or refuse access to the records of this District in accordance with the intent of this policy and applicable law.
Pursuant to State law, every person who has custody of a public record shall permit the record to be inspected and copied by any person desiring to do so, at any reasonable time, under reasonable conditions, and under supervision of the custodian of public records.
A District employee who has custody of public records may designate another District employee to permit the inspection and copying of public records, but must disclose the identity of the designee to the person requesting to inspect or copy the public records.
A custodian of public records and/or his/her designee must acknowledge requests to inspect or copy records promptly and respond to such requests in good faith. A good faith response includes making reasonable efforts to determine from other officers or employees of the District whether such a record exists, and, if so, the location at which the record can be accessed. Upon determination that the requested record exists, it must be reviewed to determine whether it contains any information that would be statutorily exempt from public inspection or copying as provided by law. See Policy 8350 - Confidentiality.
Duplicated copies or certified copies of the District's public records shall be provided upon payment of the appropriate fee set forth in the Florida statutes. If the nature or volume of the public records requested will require extensive use of information technology resources or more than fifteen (15) minutes of clerical or supervisory assistance by District personnel, a special service charge attributable to the extensive use of the information technology resources and/or the labor cost of the personnel providing the service will be collected as permitted by State law.
In addition, the actual cost of duplication will be collected for copies of the District's public records in a form other than a duplicated copy. The special service charge will also be collected if the requested copies of the public records in a form other than duplicated copy will require extensive use of information technology resources or more than fifteen (15) minutes of clerical or supervisory assistance by District personnel as permitted by State law.
If the request for copies of a public record in any form could result in the collection of a special service charge, an estimate of the fee that will be due and payable shall be provided to the requestor. The duplication of the requested records will commence upon payment of the estimated fee by the requestor.
No public record may be removed from the office in which it is maintained, except by a Board officer or employee in the course of the performance of his duties.
All District records will be maintained in accordance with general records schedules GS1-L, GS1-S, and GS7, as established by the Department of State.
Requests for information should be forwarded to:
Linda E. Cobbe
Director, Communications & Government Relations
District School Board of Pasco County
7227 Land O’ Lakes Blvd., Bldg. 8
Land O’ Lakes, FL 34638
813.794.2717 fax 813.794.2716