If you have experienced a qualifying event, you must: Contact Employee Benefits within 30 days of such change at 813-794-2376, or Extension 4-2376 from any district work location.
You will complete your change in status request through Employee Self Service. Written documentation of qualifying change in status event must be submitted to Employee Benefits by fax or email.
Sunbelt Worksite Marketing, Inc., the contract administrator, will determine if your change in status meets IRS regulations. If your change results from a qualifying change in status event, the change(s) to your benefit(s) will be made effective on the first day of the month following action taken in Employee Self Service and documentation received, unless otherwise provided by law.
What is a Change In Status (CIS)? IRS permitted mid-year plan election changes fall into three groups: Change in Status (CIS), Cost or Coverage Changes, and Other (Federal and State) Laws or Court Orders.
Can I change my benefits during the year? In general, during the plan year, under limited circumstances as provided by the District School Board of Pasco County’s plans and IRS regulations, a CIS event may permit you to change a pre-tax benefit election or vary a salary reduction amount if you, your spouse, or dependent gains or loses eligibility for coverage under an employer’s plan.
What type of changes can I make? The IRS requires that mid-year plan election changes must be on “account of,” and corresponds with, “a change in status that affects your own, your spouse's, or your dependent’s eligibility. The IRS requires mid-year plan election changes be on account of, and consistent with, a permitted event. Mid- year plan election changes are not automatic. Even if you experience a permitted CIS election change event under IRS regulations, your employer’s component plans’ insurance contracts may not allow (or may limit) mid-year plan election changes.
How do I know if I have experienced a change in status? The 2-Step Rule: You can only change your benefit election(s) during the plan year if:
When will my requested change(s) become effective? Upon approval, your requested change(s) will be effective on the first day of the month following receipt of all properly completed paperwork and documentation, unless otherwise provided by law.
What are qualifying events?
When can I add my newborn? After your child is born, you must provide documentation of birth within 60 days. If you provide documentation within 30 days of the birth, you will not be charged premiums for the first month of coverage. If you fail to enroll your newborn within 30 days, but enroll within 60 days of birth, you will be required to pay premiums from the date of birth. If you do not give notice to enroll and do not provide documentation within 60 days of your newborn’s birth, you will have to wait until the next open enrollment to enroll your newborn in the Board’s health plan.
Can I add other dependents when I add my newborn? Yes, you can add existing dependents whenever a dependent gains eligibility because of a qualifying change in status event.
If one of my dependents becomes eligible for Medicaid/Medicare, can I cancel coverage for all of my dependents at this time? No, you may cancel coverage for that dependent only.
If my dependent becomes eligible for Florida KidCare can I drop my dependent coverage mid year? Yes, you may drop coverage for the covered dependent.
If my dependent loses eligibility for coverage under Medicaid or Florida KidCare, can I enroll them in health coverage? Yes. If you or your dependent(s) lose eligibility for coverage under Medicaid or Florida KidCare or become eligible for premium assistance, you must notify EBARM within 60 days.
If I purchase an individual policy from an outside provider. Can I drop my dependent coverage mid year? No, IRS regulations do not allow a cafeteria plan participant to cease participation if he or she becomes eligible for a plan other than an employer sponsored group plan, Medicaid, Medicare or SCHIP (Florida KidCare).
Can I increase or decrease contributions to my Dependent Care Flexible Spending Account mid-year? You may increase or decrease contributions to your Dependent Care Flexible Spending Account if you switch providers and it results in an increase or decrease in cost or if your current provider increases or decreases their rate
Can I change my benefits at any time after I have experienced a Change in Status? No, you must notify Employee Benefits within 30 days of a qualifying change in status event.
What happens if I fail to notify Employee Benefits of my change in status event within 30 days?
What if my requested changes are denied? If your requested changes are denied, you will have 30 days from the date of the denial to file an appeal with Sunbelt Worksite Marketing, Inc.
Mail the appeal request to: Sunbelt Worksite Marketing, Inc., Attn: APPEALS, P.O. Box 1287, Auburndale, FL 33823.
For additional information email Hope Faris Van Ommeren at email@example.com or call extension 4-2376 , or 813-794-2376.